Recruiting Operations Coordinator
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Job Location:
San Francisco, CA - USA
Monthly Salary:
$ 80 - 100
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About Us:
Fieldguide is establishing a new state of trust for global commerce and capital markets through automating and streamlining the work of assurance and audit practitioners specifically within cybersecurity privacy and ESG (Environmental Social Governance). Put simply we build software for the people who enable trust between businesses.
Were based in San Francisco CA but built as a remote-first company that enables you to do your best work from anywhere. Were backed by top investors including Bessemer Venture Partners 8VC Floodgate Y Combinator DNX Ventures Global Founders Capital Justin Kan Elad Gil and more.
We value diversity in backgrounds and in experiences. We need people from all backgrounds and walks of life to help build the future of audit and advisory. Fieldguides team is inclusive driven humble and supportive. We are deliberate and self-reflective about the kind of team and culture that we are building seeking teammates that are not only strong in their own aptitudes but care deeply about supporting each others growth.
As an early stage start-up employee youll have the opportunity to build out the future of business trust. We make audit practitioners lives easier by eliminating up to 50% of their work and giving them better work-life balance. If you share our values and enthusiasm for building a great culture and product you will find a home at Fieldguide.
About the Role:
We are seeking a Recruiting Operations Coordinator to support our hiring processes and deliver an exceptional candidate experience. This role primarily focuses on coordinating interviews and managing recruiting logistics while also partnering with our Manager Recruiting on recruiting operations and process improvements. Youll work closely with recruiters hiring managers and candidates to ensure a seamless and high-touch recruiting journey from initial scheduling through offer acceptance.
What Youll Do:
Schedule and coordinate complex interviews across multiple time zones ensuring all logistics are clear and accessible.
Act as the primary point of contact for candidates providing a warm and informative experience throughout the interview process.
Manage interview coordination logistics including calendar management interview prep materials and follow-up communications.
Process offer letters and onboarding paperwork to ensure a smooth new-hire transition.
Partner with recruiting leadership to implement process improvements and automate our recruiting process.
Support the optimization of our applicant tracking system Ashby to improve efficiency and candidate experience.
Help maintain accurate candidate records and recruiting documentation.
Support the creation and posting of new positions across job boards and social media platforms.
Collaborate with the recruiting team to streamline workflows and enhance the overall recruiting experience.
Who You Are:
Experience: You have 1-3 years of experience in recruiting coordination ideally in a fast-paced high-growth environment (e.g. tech startups or venture-backed companies).
Detail-Oriented: You excel at managing logistics with a keen eye for detail and the ability to prioritize multiple tasks effectively.
Communication: You have excellent interpersonal and written communication skills with a knack for building trust and rapport with candidates and stakeholders.
Tech-Savvy: Youre proficient in modern applicant tracking systems.
Collaborative: You thrive in a team setting working effectively across multiple functions and time zones to ensure alignment and success.
Process-Minded: You enjoy finding ways to improve efficiency and are eager to partner with the Manager Recruiting on implementing process improvements.
Candidate-Centric: Youre passionate about delivering a first-class experience for candidates recruiters and hiring managers alike.
Adaptable: Youre comfortable juggling multiple priorities in a dynamic environment while maintaining professionalism and good judgment.
Bonus Points:
Experience with Ashby is highly preferred.
Based or able to work in Pacific time is highly preferred.
Previous startup experience on a lean fast-moving talent team.
Previous experience in a recruiting operations role.
Familiarity with using data-driven recruiting metrics for decision-making.
More about Fieldguide:
Fieldguide is a values-based company. Our values are:
Fearless - Inspire & break down seemingly impossible walls.
Fast - Launch fast with excellence iterate to perfection.
Lovable - Deliver happiness & 11 star experiences.
Owners - Execute & run the business with ownership.
Win-win - Create mutual value & earn trust for life.
Inclusive - Scale the best ideas with inclusive teams.
Some of our benefits include:
Competitive compensation packages with meaningful ownership
Unlimited PTO
401k
Wellness benefits including a bundle of free therapy sessions
Technology & Work from Home reimbursement
Flexible work schedules
Required Experience:
IC
Key Skills
- Time Management
- Sourcing
- Talent Acquisition
- Taleo
- ATS
- HR Sourcing
- Interviewing
- Management Experience
- Team Management
- Human Resources
- negotiation
- Recruiting
About Company
The Fieldguide AI Platform for Advisory & Audit provides an engagement automation platform for advisory and audit firms to save time, increase margins, and improve client satisfaction.
