Administrative Assistant

Pay Rates Starting between: $17.70 - $29.25 / hour

The purpose of this job is to support general business operations by providing essential clerical and administrative duties for the department.

• Provide administrative and clerical support for department or business units including filing typing copying scanning etc.
• Maintain relationships with customer service billing dispatch and other necessary departments.
• Handles End of Shift (EOS) reviews and corrections for the SD and Imperial regions which includes daily reconciliation of driver inventories to match company records.
• Works with drivers and office staff to manage the locations inventory and ensure it matches with PDI transactions.
• Ensures rational distribution and delivery according to analysis report and tracking records.
• Complete data entry and maintain current information in department databases
• Ensure all information in department files is current and accurate on a day-to-day basis. 
• Assists in the truck technology dept with Handhelds Barcodes
• Model behaviors that support the companys common purpose; ensure guests and team members are supported at the highest level. 
• Assists as backup for the front desk walk in customers and when primary is not available.
• Greet and assist walk in customers.  This includes invoice processing payment processing and answering basic customer questions regarding products including package sizes availability and pricing
• Prepare daily bank deposits balancing with daily revenue receipts.  Responsible for cash boxes balancing with daily receipts and deposits.  Maintain appropriate levels of currency to make change for cash purchases. 
• Support office personnel and guests however possible and maintain company values
• Utilizes PDI and receives cash and card payments from customers who purchase products at our card lock in El Cajon.
• Assist in Inventory of products to ensure all transactions are mirrored with the inventory. 

Qualifications :

• High School diploma
• Valid CA commercial driver license and a minimum of two years professional driving experience preferred.

Specialized Knowledge

• Must have working knowledge of Department of Transportation regulations.
• Must have working knowledge of warehousing and logistics procedures and policies.
• Experience with hazardous materials lube products and dispatching is preferred.

Competencies

• Must have a high level of accuracy and attention to detail.
• Must possess excellent organizational skills and the ability to multi-task.
• Must possess excellent customer service skills including telephone communication.
• Must be able to read spell write and comprehend English at an intermediate level.
• Must be proficient in the use of Microsoft Office products GPS tracking system video monitoring system and tank monitoring system.
• Must have the ability to apply common sense understanding to carry out detailed instructions and to deal with problems and situations as they arise.

Additional Information :

Travel

• No travel required

Physical Requirements & Working Conditions

• Must be able to bend stoop climb and crouch.
• Must be able to sit for an extended period.
• Must be able to push pull and lift in excess of 25 pounds.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Remote Work :

No

Employment Type :

Full-time