Advancement Officer Prospect Research and Management – Advancement

Date Posted: October 10 2025

Posting Deadline: October 31 2025

Department: Advancement

Type of Employment: 2 Year Contract Full Time

Annual Salary: $65000

At Saint Marys University you will be surrounded by a talented and dedicated team of professionals committed to accessibility diversity and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the Universitys success. We are currently looking to fill the position of Advancement Officer - Prospect Research and Management to join our Advancement team.

What we offer

As a team member at Saint Marys we are proud to offer many benefits. Some of these include:

• Competitive compensation
• Comprehensive benefits package
• Vacation
• Personal days
• Flexible Workplace
• Holiday closure
• Summer hour schedule
• Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Director Advancement Services the Advancement Officer - Prospect Research and Management will:

• Identifies and qualifies via research gift levels of $10000-$5Million plus.
• Populates and manages a Gift Range Table to ensure prospects are aligned with University Priorities for Fundraising.
• Prioritizes and segments prospects through their involvement in activities and programs.
• Assesses monitors and manages donor pipelines and points of engagement
• Develops efficient prospect and suspect research management systems and processes ensuring effective procedures and protocols are in place.
• Utilizes research information predictive analytics and data mining of prospects in order to maximize the impact of the data and information maintained in Prospect and Relationship Management areas of CRM Advance.
• Leads develops and executes a centralized moves management system that coordinates the activities of Development Officers and Alumni Officers across the University to ensure maximum prospect/supporter involvement in the University. Oversees sponsorship at the University working with Athletics and Recreation Procurement and Facilities.
• Using industry best practices proactively identifies researches and qualifies new prospects and suspects to support the Universitys major giving annual fund leadership and planned giving programs by researching and analyzing affiliation interest giving potential and propensity to donate to the funding priorities at the University.
• Conducts detailed biographical corporate foundation and financial research for identified prospects using advanced online databases reference materials and other third party sources to determine net worth corporate and individual philanthropic capacity and interest in supporting the Universitys funding priorities and initiatives.
• Develops plans processes and systems to integrate all forms of prospect information and ensures it is captured in the Prospect and Relationship Management areas of CRM Advance.
• Datamines university database systems for information pertaining to the identification of new prospects and suspects.
• Uses third party systems such as Sedar and others to determine shareholder value.

Experience and Education Requirements

To be the successful Advancement Officer - Prospect Research and Management you will have:

• Undergraduate degree with research and analytical/statistical components. A MLIS degree would be considered an asset.
• Minimum three years related experience.
• Previous experience in a not-for-profit environment would be considered an asset.
• Advanced research statistical computer and analytical skills.
• Proficient in Microsoft Office Suite and Relational databases. Banner or CRM Advance experience an asset.
• Excellent interpersonal skills; ability to work independently as well as collaboratively with diverse groups.
• Professional manner with a customer service orientation.
• Exceptional oral and written communication skills with strong attention to details.
• Self-directed with a high level of initiative and resourcefulness.
• Ability to organize manage prioritize and multi-task a diverse range of projects with high efficiency in a fast paced environment.
• Strong understanding of fundraising practices.
• Ability to handle sensitive and confidential information appropriately and with discretion.

Application Details

Apply for this opportunity online using our online application system through Career Beacon. Click on Apply Now and complete all required information fields. Qualified candidates should submit the following with their application:

• Resume
• Cover Letter
• Three Professional References

Late applications may not receive consideration. We appreciate all applications and note that only candidates selected for an interview will be contacted. No telephone calls please.

At Saint Marys University equity and diversity are integral to excellence and enrich our community. As an institution committed to fostering an environment of inclusion and respect we encourage all qualified candidates to apply; however preference will be given to applicants who self-identify as Black/African Nova Scotians Indigenous peoples racialized persons/visible minorities persons with disabilities and women. If you require accommodations during the recruitment process please contact Talent Acquisition at emailprotected