Assistant to the Director (Finance) (Exempt)

Oakland, CA - USA

Yearly Salary: $ 149409 - 183461

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The Position

The City of Oakland is an equal opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture community and individualism of employees.

Why Join the City of Oaklands Department of Finance

Joining the City of Oaklands Department of Finance means stepping into a dynamic and impactful role at the heart of municipal operations. As the Assistant to the Director youll be part of a team that drives financial strategy policy development and operational excellence for one of Californias most vibrant and diverse cities.

This is more than just an administrative positionits a leadership opportunity. Youll work closely with executive management contribute to high-level decision-making and help shape the financial health of the city. From coordinating council support functions to managing complex projects and personnel matters your work will directly influence how Oakland serves its residents.

The Department of Finance offers a collaborative environment where your analytical skills organizational expertise and understanding of government regulations will be valued and expanded. If you have experience in bureaus such as budget controller revenue and tax or treasury youll find your knowledge put to meaningful use. And if youre looking to grow within municipal government this role provides a strong foundation for advancement.

Oakland is a city that values innovation equity and communityand the Finance Department reflects those values in its work. If youre ready to make a difference while growing professionally this is your chance to be part of something bigger.

We are looking for someone who is:

A proactive and detail-oriented organizer. You will need to manage complex schedules coordinate high-level meetings and ensure seamless day-to-day operations.
A confident and diplomatic communicator. You will need to liaise with internal and external stakeholders draft executive correspondence and represent the Directors office with professionalism.
A strategic thinker with sound judgment. You will need to assess priorities anticipate needs and support decision-making through timely and accurate information.
A discreet and trustworthy professional. You will need to handle confidential materials maintain privacy standards and uphold the integrity of executive communications.
An adaptable and resourceful collaborator. You will need to navigate shifting priorities support cross-functional initiatives and contribute to a dynamic leadership environment.

What you will typically be responsible for:

Managing executive calendars travel arrangements and meeting logistics to ensure smooth daily operations.
Handling confidential communications documents and correspondence with discretion and professionalism.
Coordinating cross-functional initiatives departmental updates and follow-ups on behalf of the Director.
Preparing reports presentations and briefing materials to support strategic decision-making.
Anticipating needs identifying potential issues and proactively offering solutions to streamline workflows.

Read the complete classification here:
Assistant to the Director

*Click on the link below to see a video on what its like to work for the City of Oakland!

Working for the City of Oakland

A few reasons you might love this job:

You will be at the heart of departmental decision-making. Supporting the Director means having a front-row seat to strategic conversations and high-impact initiatives.
No two days are the same. From coordinating meetings to solving unexpected challenges youll thrive in a dynamic fast-paced environment.
You will build meaningful connections. Collaborating across departments and with external partners gives you a chance to grow your professional network.
Your ideas will matter. Youll be encouraged to suggest improvements streamline processes and contribute to the success of the organization.
You will grow alongside leadership. Working closely with the Director offers unique mentorship opportunities and insight into executive-level thinking.

A few challenges you might face in this job:

You will balance competing priorities. Youll often juggle urgent requests shifting schedules and high-stakes tasksall while maintaining accuracy and composure.
You will navigate sensitive communications. Representing the Director means handling confidential information and delicate conversations with diplomacy and discretion.
You will stay one step ahead. Anticipating needs before they arise and proactively solving problems requires sharp intuition and a deep understanding of the Directors working style.

Competencies Required:

Adaptability:Responding positively to change and modifying behavior as the situation requires
Critical Thinking: Analytically and logically evaluating information propositions and claims
Customer Focus: Attending to the needs and expectations of customers
Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality timely and cost-effective results
Establishing Credibility: Doing what one commits to doing and respecting the confidentiality of information and concerns shared by others
Handling Stress: Maintaining emotional stability and self-control under pressure challenge or adversity
Innovative Problem Solving: Identifying and analyzing problems in order to propose new ways to do business
Involving Others (Engaging Teams): Engaging others for input contribution and shared responsibility for outcome
Managing Organizational Complexity: Maneuvering through complex political situations and functions within the organization
Oral Communication: Engaging effectively in dialogue
Teamwork: Collaborating with others to achieve shared goals
Writing:Communicating effectively in writing

Minimum Requirements for Application

The following qualifications are guidelines as the appointing authority has broad discretion in filling positions in this classification.

Education:

Bachelors degree from an accredited college or university in public or business administration accounting or a related field.A Masters degree is desirable.

Experience:

Five years of progressively responsible experience performing complex administrative duties including two years of supervisory experience.

License or Certificate / Other Requirements:
An incumbent in this position is expected to operate automotive vehicles in the performance of assigned to the nature of the assignment and the hours worked public transportation may not be an efficient method for traveling to required individual appointed to this position will be required to maintain a valid California Drivers License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties.

Supplemental Information

The Recruitment Process:

This is an at-will position exempt from the provisions of the City of Oakland Civil Service Rules per Charter Section 902(f).

All applications received will be forwarded to the Department of Finance for further consideration.

Meeting the minimum qualification requirements may not result in further consideration only the most qualified candidates will be contacted for interviews.

Whats in it for you

Work/Life Balance:37.5-hourwork weeks
15 paid holidays
Vacation:2 weeks per year minimum with the ability toaccruemore depending on public sector years of service
Retirement:CalPERS (California Public Employees Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does notparticipatein Social Security
Health:The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem Blue Shield United Health Care and other HMO and PPOplans
Dental:Delta Dental full premium for employees and eligible dependents
Vision:VSP full premium for employees and eligible dependents
Sick leave:Employeesaccrue12 days peryear
Deferred Compensation:457(b) pre-tax plan and an after-tax ROTH 401(k) plan
Other benefits include a Flexible Spending Account Wellness Program Employee Assistance Program Tuition Reimbursement Life Insurance up to $200k & Employee Training.

*Please Note: Salary is negotiable within the defined range depending on qualifications. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at: Working for Oakland

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers
All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system.

APPLICATIONS ARE ACCEPTED ONLINE ONLY.You may apply and view current openings by visiting our employment opportunities webpage at:

you do not have access to a computer there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department 150 Frank H. Ogawa Plaza 2nd Floor Oakland CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).

Our online application system is provided by NeoGov. If you have problems while applying online please contact NeoGovs Live Applicant Support at between 6:00 AM and 5:00 PM Pacific Time Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at for information; however we are unable to provide technical support for the online application system.

For recruitment-specific questions please contact Ellaine Reyes at .

Required Experience:

The PositionThe City of Oakland is an equal opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of...