Executive Assistant, Central Valley
Share
Job Location:
Stockton, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Description
ABOUT ASPIRE
Aspire Public Schools operates a network of high-performing college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998in an effort to transform the inequitable racial social and gender outcomes that our communities persist throughAspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.
Our purpose is to prepare our scholars for success in college career and life. At Aspire we set a foundation for our scholars to gain knowledge skills and power to access and make choices for their families and post-secondary lives. Every day our community of students families teachers and staff comes together to learn work and play in an environment grounded in our values of Bienestar (Well-Being) Culture of Belonging Community Partnership Agency & Self-Determination and Joy.
JOB SUMMARY
The Executive Assistant provides high-level administrative and project support to the CV Superintendent and Associate Superintendents.
ESSENTIAL FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions
- Maintain calendars scheduling appointments and conference calls; make travel arrangements
- Coordinate all internal and external communication between the school executive and school site personnel parents students and other stakeholders
- Produce correspondence (i.e. letters memos forms written policies and procedures etc.); create electronic copies of administrative and educational materials
- Assist in preparing reports presentations and related materials including data analysis summarization and creation of supporting documents
- Coordinate Aspire Central Valley regional educational activities
- Conduct research as needed
- Maintain the appearance and organization of the regional offices (including supplies organization design etc)
- Manage vendor relationships
- Support other Aspire Central Valley team members as needed
- Handle sensitive information with discretion and confidentiality
- Handle calls from both internal and external sources
- Summarize communicate and track all incoming family complaints and follow through to a satisfactory compromise with all parties involved.
Additional:
- Demonstrate knowledge of and support the Aspire Public Schools mission vision value statements including antiracism policies and procedures operating instructions confidentiality standards and the code of ethical behavior
- Perform other related duties as required and assigned.
QUALIFICATIONS
Competencies:
- Highly proficient in executive-level administrative functions
- Ability to learn new software
- Ability to anticipate and resolve problems
- Excellent communication and interpersonal skills with demonstrated ability to write clearly and persuasively
- Strong command of word processing; exemplary spelling and grammar skills
- Ability to interface well with all departments of the company and to represent the Area Superintendent in a highly professional manner
- Ability to maintain the highest level of confidentiality
- Excellent organization time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple projects concurrently; ability to work independently
- Spanish bilingual preferred but not required
Minimum educational level:
- Two years college or equivalent work experience
Experience required:
- 3 years in fast-paced ever changing administrative support position
- Proficiency with Microsoft Office
Physical requirements:
- Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
- Remaining in a stationary position often standing or sitting for prolonged periods.
- Moving about to accomplish tasks or moving from one worksite to another.
- Assessing the accuracy neatness and thoroughness of the work assigned.
- Communicating with others to exchange information.
- Repeating motions that may include the wrists hands and/or fingers.
Work authorization requirements:
- Clear the Department of Justice background screening
- Authorized to work in the United States
- Provide health (TB) clearance (renewed every four years)
WORK ENVIRONMENT
The work environment characteristics are representative of those in a normal office classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work indoors in a standard office environment computer lab and/or classroom environment
- Work is performed in indoor and outdoor environments
- Exposure to dust oils and cleaning chemicals
- Some exposure to childhood and other diseases in a school environment
- May be required to work outside of typical work days and office hours to meet operational deadlines
EEO STATEMENT
Aspire Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Aspire Public Schools is a K-12 school system focused on improving public education by preparing underserved students for college, training highly effective teachers and sharing innovative best practices.
