Administrative Coordinator Grace Kids

OVERVIEW

The full-timeAdministrative Coordinator for Grace Kids is responsible for providing daily administrative support services to the Grace Kids ministry. S/he is responsible for
processing all new team member applications updating and maintaining the Realm database providing support for events and projects communications scheduling purchasing and other administrative tasks.

CHARACTER

S/he is a spiritually mature believer in a vital growing relationship with Jesus Christ expressed in a commitment to humble servant leadership and possesses a heart for the local church and wider kingdom of God.

ABOUT YOU

Working as part of a ministry that partners with parents in the spiritual formation of their children excites and energizes you. You are willing to be blessed with a sense of authentic community as we come together for this common thrive in a fast-paced environment and enjoy completing crucial behind-the-scenes tasks to propel ministry forward. You are detail-oriented efficient and havehigh-capacity. You have strong problem-solving abilities and take a proactive approach to serving side by side with the team. You are flexible and adaptable to the changing needs of the ministry.

While you could work anywhere using your gifts for Gods Kingdom gives you the most joy and fulfillment. Most importantly you believe the gospel is the most important message ever so seeing it advanced and lived out in peoples lives is of utmost importance to you.

ESSENTIAL FUNCTIONS

Communications:

• Prepares written responses to routine inquiries and prepares and modifies documents including correspondence reports and memos

• Receives and greets guests and team members when the Grace Kids Directors are not available

• Generates weekend hand-outs in conjunction with the Grace Kids Directors and uploads weekly Grace Kids lessons and videos to the website

• Manages the assimilation process of new families and new team members

• Prepares and sends out the agenda for meetings
  

Scheduling Support:

• Schedules room reservations on the church calendar and submits AV marketing eSpace and graphics requests as needed

• Assists in setting up and managing all Realm groups under the Grace Kids Directors oversight creating scheduling templates for serving teams

Staff and Ministry Support:

• Manages and oversees:Team member application process (including updating background checks & Child Safety Training) Registrations for events and Realm database groups
• Orders resources and supplies creates monthly newsletter template and records weekend attendance

• Creates and launches check-in events
• Assists K5 Director and GEMS Director with ministry meetings and events
• Assists with Grace Kids special events. (ADVENTure Experience Ash Wednesday Experience Family VBS Grace Kids Fall Kick-off Parent & Child Dedication classes and receptions)

• Assists with set-up for events creates and prints signage for workshops and events and sets up tables and displays as needed

COMPETENCIES

• Organized with an ability to prioritize daily tasks and special projects

• Able to maintain a positive attitude a servants heart and grace under pressure

• Experience managing multiple projects at one time special events scheduling purchasing and databases

• Experience in graphic design is preferred

• 3 years administrative experience required; 5 years preferred
• Highly proficient with technology including Microsoft Office applications (Excel Word etc.)
• Convictions around Gods vision for ethnic unity

SCHEDULE

• In-office Monday-Friday
• 1x/Week Each: Meet with the Grace Kids Directors Attend the weekly All Staff Meetings and Attend the weekly All Staff Prayer Pause

• 1x/Month Each: Attend Admin staff meeting Attend the Grace Families staff meeting and workSaturday or Sunday (weekday schedule adjusted accordingly)

• 2x/Month -Attend the Grace Kids Staff meeting

• 1x/Year Attend the All-Staff Retreat typically in June

• 1-2x/Year Attend the Grace Kids Staff retreat(s)

• Christmas Eve and Easter Sunday gatherings
• Grace Kids staff are expected to work at Grace Kids trainings and church-wide events

RELATIONSHIPS

• Reports directly to the Grace Kids K5 Director

• Works closely with the staff from the following departments: Grace Kids Administration IT Communications and Facilities
  
  

BENEFITS

Benefits include: Family Health/Dental Vision Insurance 2 Weeks Annual Leave2 Weeks Sick/Safe Leave4 Weeks Paid Maternity/Paternity Leave10 Holidays403(b) Plan with Employer Contribution and Match and Employer-Provided Life & LTD Insurance

Required Experience:

Senior IC