Administrative Executive Director

The Chief Administrative Officer (CAO) of the University of Oklahoma College of Medicine (COM) serves as a senior advisor and dyadic partner to the Executive Dean. The CAO is a critical partner to the clinical research and educational leadership in the COM and provides operational strategic and financial leadership to support COMs vision mission and priorities. This role oversees key administrative functions and operations across clinical research and educational domains guides complex initiatives strengthens departmental alignment and ensures effective stewardship of resources across the COM.

Duties:

• Administrative Oversight:
  • Provide oversight and coordination of day-to-day administrative operations within the Deans Office.
  • Co-lead recruitment activities including Chair searches and key leadership positions in the Office of the Dean and COM.
  • Lead and support space planning and space allocation processes for COM.
  • Partner with financial leaders to ensure administrative decisions align with COM vision and mission budgetary parameters and long-range strategic planning.
  • Facilitate community affiliation agreements in our educational teams.
  • Serve as a key point of contact with the Provosts Office.
  • Ensure continuity with the OU School of Community Medicine (SCM).
  • Monitors and maintains compliance for pre- and post-award grants contracts and outgoing subcontracts.
  • Provides resources and assistance to the basic and clinical research units to ensure the overall research strategy is successful.
  • Responsible for all human resources activity to include recruiting hiring termination classification process training salary administration.
• Support Functions:
  • Develop and prepare presentations for COM committees campus leadership and external stakeholders.
  • Support the planning and execution of external departmental reviews.
  • Work closely with the OU marketing and communications on time-sensitive issues strategic messaging and internal and external communications.
  • Maintain and refine the COM organizational structure and related documentation.
  • Help develop and implement a platform for tracking COM strategic progress and performance.
  • Support the development and maintenance of a COM enterprise dashboard including key financial operational and academic metrics.
  • Coordinate and support onboarding and development of departmental business administrators.
  • Serve on various COM and OUHC committees as assigned to represent the interests strategies and goals of the COM.
• Financial Stewardship and Budgeting:
  • Provide guidance on budgeting processes and ensure alignment between financial planning and strategic priorities.
  • Collaborate with the CFO and Administration & Finance Office VP for Clinical Faculty and Financial Services and departmental administrators to support efficient transparent and responsible fiscal management.
  • Monitor financial performance trends and provide strategic recommendations to the Executive Dean.
  • Assist in resource allocation processes across departments in UME GME and PA programs at OKC and SCM and for strategic initiatives.
  • Oversees all financial resources of the departments research division.
  • Supervises the research financial team which prepares budgets tracks and reports revenue and expenses research development and service center/core facility endeavors.
  • Identifies budget variances and initiates corrective actions coordinates manages and approves procurement.
• Strategy:
  • Partner with the Executive Dean on short- and long-term strategic planning for the COM specifically as the strategies relate to education and research.
  • Coordinate cross-functional strategic initiatives and special projects.
  • Support alignment of COM priorities with OUs Lead On University strategic plan.
  • Foster collaborations with OUHC and University senior leadership to ensure accountability and progress toward institutional goals.
  • Oversees departments community outreach and engagement activities to include but not limited to working with community partners to address problems in the catchment area increase awareness of disease prevention and screening develop and implement health policy that enhances awareness and outcomes and extend the reach and impact of department research and clinical activities.
• Advisory Support:
  • Serve as a trusted advisor to the Executive Dean on operational financial and strategic matters.
  • Provide high-level counsel and analysis to support decision-making and institutional effectiveness.
• Performs other duties as assigned to fulfill the functions of the position.

Required Education and Experience: Masters Degree in Healthcare Accounting Business or Finance AND:

• 10 years of related professional experience in a university healthcare organization or large complex public company.

Skills:

• Demonstrated administrative leadership and expertise to effectively partner with physicians promoting a team approach to strategic planning and the development of a full continuum specialty program.
• Knowledge of the regional and national healthcare environment a plus.
• Highly developed expertise in quantitative analysis to support definition and advancement for departments goals and objectives.
• Demonstrated success in building and maintaining positive effective and productive relationships with administrative and clinical leadership.
• Ability to act as liaison between the administrative and medical staffs boards and external stakeholders.
• Ability to provide leadership to establish priorities and to develop and implement solutions.
• Ability to understand employees viewpoints and needs and work strategically in the best interest of patients and the clinics. A strong reputation for sustained inclusive trust-based physician relations.
• A high orientation to detail with proven analytical and financial skills.

Certifications: None.

Advertised Physical Requirements:

• Standard Office Environment

Department Preferences:

• Current Certified Public Accountant (CPA) license (strongly preferred).
• Strong leadership acumen including substantial experience in the operational financial and strategic domains of a department or College of Medicine
• Strong financial acumen including budgeting forecasting and resource optimization
• Experience in organizational change management
• Demonstrated team-oriented approach and collaborative leadership style
• Excellent communication and interpersonal skills
• Familiarity with intramural and extramural research programs and academic medical center operations
• Familiarity with GME and UME including policies procedures and accreditation processes

Supervision: 1-5 Staff

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Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.