Administrative Assistant

Trevor Frances Recruitment is excited to partner with our client a dynamic and growing organization in the construction industry to find a proactive and detail-oriented Administrative Assistant to join their team!

If you thrive in a fast-paced client-focused environment and enjoy keeping things organized solving problems and taking initiative (rather than waiting for the next task to be assigned) this could be the perfect opportunity for you.

What Youll Be Doing

Be the friendly first point of contactgreeting visitors answering calls and responding to emails with professionalism and care

Support day-to-day administrative operations including mail handling and filing (both electronic and hard copy)

Manage bookkeeping duties using QuickBookscreating and sending quotes estimates and invoices handling reconciliations and keeping data up to date

Oversee accounts receivable and assist with banking deposits and cheque tracking

Keep the company website current by creating updating and posting content

Prepare shipping quotes and assist with small errands as needed (e.g. post office office supply store)

Apply your practical know-how with construction basics such as reading simple PDF line drawings and understanding measurements

Jump in where needed anticipate next steps and take ownership of tasks to help the team stay ahead

What You Bring

Completion of post-secondary education

Minimum of 3 years of experience in administrative support (preferred)

At least 3 years of bookkeeping experience (required)

Strong working knowledge of Microsoft Office 365 (Excel Word PowerPoint Adobe Reader)

Bonus Skills That Will Make You Shine

Experience formatting data and proposals

Solid mathematical skills (measurements area calculations etc.)

Familiarity with website posting tools

Exceptional written and verbal communication

Strong organizational and time management abilities

Skilled multitasker who thrives in a busy environment

Process-oriented and detail-driven mindset

A touch of creativity in writing or presentationalways a plus!

If youre looking for a role where every day brings variety teamwork and the satisfaction of keeping things running seamlessly wed love to hear from you.

Apply today through Trevor Frances Recruitment!

Equal Opportunity Commitment

Trevor Frances Recruitment is an equal opportunity employer that values diversity and inclusion. We welcome applicants from all backgrounds and are committed to providing a fair and accessible hiring process. If you require accommodation at any stage please let us knowwere happy to help.