Senior Administrative Assistant (North York, ON) Hybrid
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Job Location:
North Vancouver - Canada
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
- 1-Year Contract
- Hybrid: In-Office (Monday Tuesday & Thursday) Remote (Wednesday & Friday)
- Location: North York ON M2J 1P8
At Enbridge our goal is to be the first-choice energy delivery company in North America and beyondfor customers communities investors regulators and policymakers and employees.
To meet that goal Enbridge is partnering with Raisea leading recruitment firm that specializes in IT Technical and Engineering staffing.
Together Raise and Enbridge are building teams that are rising to meet the growing energy needs of North America. If youre looking for a challenging role that will make the most of your skills while allowing you to make an impact this is it.
Enbridge is hiring a Senior Administrative Assistant right nowwhen you apply Raise will review your application within 48 hours and contact qualified applicants for interviews.
About the Role:
We are seeking a detail-oriented and proactive Senior Administrative Assistant to independently provide administrative support for our TIS Executive Management Team which includes Vice Presidents and Senior Vice Presidents. The successful candidate will efficiently handle a wide spectrum of administrative tasks and requests exhibit foresight in anticipating needs and respond with urgency and professionalism.
Key Responsibilities:
- Independently provide administrative support for 2-3 TIS Executive Management Team members (VPs and up to SVP).
- Handle diverse administrative duties tasks and requests demonstrating professionalism and discretion especially when managing confidential information.
- Balance competing priorities and maintain composure under high-pressure demands.
- Efficiently manage calendars to optimize the executives time anticipating and initiating required actions.
- Coordinate complex meetings conferences and functions including necessary hospitality arrangements and communicate with internal/external executives vendors stakeholders and leaders.
- Collaborate with other executive administrative professionals to align priorities and engagements across TIS and related business functions.
- Produce and assist with various documents and presentations using PowerPoint Word and Excel while maintaining a repository of documents via SharePoint Teams and other central tools.
- Participate in leadership meetings capturing notes action items and decisions and ensure proactive follow-up on action items.
- Make travel arrangements and adjust to schedule changes as needed.
- Submit and track team requests via MyService for activities such as onboarding off-boarding and office moves.
- Maintain time entry and vacation schedules.
- Administer expense reports and ensure timely completion of actions like Statement on Business Conduct acknowledgements and audit requirements.
- Provide area-specific knowledge and display technical adeptness.
Qualifications:
Must-Have:
- Relevant education and at least 5 years of experience in the administrative field supporting executive-level leaders or an equivalent combination.
- Proficiency in Microsoft Office Suite SharePoint Internet navigation email and general computer use.
- Strong interpersonal and communication skills with exceptional organization planning and time management abilities.
- Ability to learn quickly prioritize effectively and work efficiently in a high-interruption environment.
- Demonstrated initiative urgency and the capacity to handle confidential material with integrity.
- Creative problem-solving skills and the ability to maintain composure in high-pressure situations.
Nice-to-Have:
- Experience supporting C-suite executives.
- Experience in an IT department the oil & gas industry or with Enbridge.
Working Conditions:
- Operate within a large corporate office environment.
- Manage tight deadlines and a variety of concurrent tasks.
- Work collaboratively with a large group potentially extend hours to accommodate executive schedules.
Please note: Successful applicants will be employees of Raise working at Enbridge facilities with both Enbridge and contract employees.
Applying with Raise
Raise is an established IT and engineering hiring firm with over 60 years experience connecting talented candidates with meaningful work. When you apply youll get more than just a chance at a great jobyoull become part of a vast network of employers that are always changing.
We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process please contact us at1 or
#ENBC
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
