Backroom Support Assistant

Filinvest Company: Countrywide Water Services Inc.

Position Title: Backroom Support Assistant

Headcount needed: 5

Type of Employment: Project-Based/Contractual for 2 years

Job Summary:

The Backroom Support Assistant is responsible for ensuring accurate preparation issuance and maintenance of financial and regulatory documentsmost notably invoices Official Receipts and other required documentation for compliance. This role supports the billing and collection team by helping gather verify and organize necessary information maintaining record-keeping systems and assisting with tax filings and audits. The ideal candidate is detail-oriented reliable and understands or is willing to learn the documentary and regulatory requirement compliance.

Duties and Responsibilities:

Invoicing & Receipt Documentation

Prepare and issue manual invoices manual official receipts (ORs) and/or convert existing ORs to invoices as required by new regulations.

Ensure that all invoices/ORs have the correct information (e.g. business name address tax identification number date description of goods or services amount VAT if applicable serial numbers etc.).

Maintain register / logbook of all issued invoices and ORs; track their serial numbers usage unused stock.

Assist in completing documents required for compliance

Support in conversion or stamping of ORs to invoices if mandated (or ensure supplementary documentation where required).

Ensure all required supporting documents are collected organized and ready for BIR submission or audit

Record Keeping & Filing

Maintain physical and/or digital filing system for all documents (invoices receipts contracts BIR forms etc.) ensuring easy retrieval

Archive all relevant documents in accordance with company policy and regulatory requirements.

OTHER FUNCTIONS

Assist with other backroom financial support tasks as needed (data entry discrepancies resolution).

Help maintain or update templates systems or procedures for documenting or processing invoices/ORs.

Ensure confidentiality compliance and proper handling of sensitive financial data.

Perform other assigned functions as needed.

Technical Competencies and Skills:

Skills: Strong attention to detail and high level of accuracy. Good organizational skills.

Knowledge: Ability to manage physical and digital document filing.

Abilities: Reliable trustworthy with commitment to confidentiality.

Qualifications:

• Senior High School Graduate and above (With or without experience)
• Can able to commute to Makati