OM Bank Secretarial Specialist

Lets Write Africas Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

KEY RESULT AREAS

• Provide specialist governance and secretarial support to a portfolio of management committees.
• Prepare agendas in liaison with the committee chair and/or other relevant stakeholders in accordance with the annual work plan and ensure that meetings run smoothly according to set guidelines.
• Coordinate and quality check committee packs for completeness and accuracy.
• Responsible for minute taking tracking of matters arising and preparation of written resolutions within portfolio.
• Ensure delivery on agreed timelines. Meet set turnaround times while ensuring reliability and accuracy.
• Ensure the committees operate in line with its terms of reference.
• Guide members on applicable governance regulatory or legislative requirements.
• Propose improvements on internal processes that impacts service levels and customer satisfaction within area of accountability.
• Establish sound relationships with relevant individuals and departments to deliver on expectations.
• Act as the link between the committee and management ensuring quality reporting to the committees and correct information flow between management committees and Board subcommittees.
• Maintain proper records and confidentiality of all information.
• Ensure that information is dispatched timeously to all stakeholders to enable them to prepare adequately for meetings.

ROLE REQUIREMENTS

• LLB BCom (Law) similar relevant degree or extensive relevant experience.
• CGISA qualification is advantageous.
• Minimum 3 years of experience working in a mid to senior level company secretariat role.
• Experience providing minute taking services to technical committees
• Familiar with Board management software such as Diligent Boards and/or Board vantage systems.
• Basic knowledgeof relevant legislation and regulatory requirementsapplicable to the financial services sector (preferred).

SKILLS AND COMPETENCIES

• Confident proactive and adaptable communicator with strong interpersonal skills
• Able to manage multiple priorities and work effectively under pressure
• High attention to detail and a commitment to delivering high-quality outputs within prescribed timeframes
• Planning and organisation
• Sound judgement
• Integrity and ethical behavior

Skills

Competencies

Education

Closing Date

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!