Senior Human Resources Generalist (Domain in IT Consultancy Industry)

Ho Chi Minh City - Vietnam

Monthly Salary: Not Disclosed

Experience Required: 5-8years

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Upskills provides expert financial software consulting for investment banks and leading financial institutions in Asia Pacific Middle East and Europe region. With a strong from Front to Back expertise of the cash and derivatives markets coupled by an in-depth knowledge of financial markets technologies we provide smart business-wise and efficient solutions.
We are seeking a dedicated Senior HR Generalist based in HCMC Vietnam who plays a pivotal role in managing and overseeing key human resources functions within an organization. The ideal candidate would be in charge of assisting onboarding/offboarding managing payroll compensations & benefits employees record-keeping compliance and other operational functions with key responsibilities given as below:
Onboarding & Offboarding Management:

Assist the Talent Acquisition team in creating bilingual employment contracts and NDAs (Vietnamese and English).
Monitor and file pre-employment requirements; update the new joiner master list.
Update employee profiles in internal systems.
Coordinate laptop issuance and welcome kit distribution.
Send onboarding emails and schedule onboarding meetings.
Register employees for Social Health and Unemployment Insurance (SHUI).
Enroll new joiners in private insurance (health and accident/life) after probation.
Notify relevant parties to terminate insurance for separated employees.
Process and issue Exit Clearance and Certificate of Employment (COE).
Collect all company equipment on the last working day.

Attendance Timekeeping & Leave Management:

Manage overtime recuperation and leave requests via SHIVA or equivalent systems.
Oversee sick leave processing including medical certificate validation and system updates.

Payroll & Benefits Administration:

Prepare and oversee end-to-end payroll processing ensuring accuracy and compliance with local tax and statutory regulations.
Manage external and internal stakeholders (insurance payroll etc)
Ensure correct deductions for PIT SHUI and trade union contributions.
Generate electronic payslips and ensure timely salary transfers.
Submit PIT declarations via the GDT portal and apply updated PIT regulations.
Support employees with tax-related queries and coordinate with tax consultants for annual tax forms.

HR Administration:

Maintain accurate and confidential employee records in compliance with Vietnams Labor Code.
Manage maternity sick and annual leave processes.
Ensure compliance with Vietnams 2025 Employment Law.
Liaise with local authorities for labor compliance and foreign employee reporting (if applicable).
Prepare COEs and assist with foreign employee documentation.
Respond to employee inquiries on HR-related matters.
Prepare the annual HR budget.
Update HR policies and employee handbook in line with legal changes.

Management of Office:

Manage office facilities and moving.
Manage relationship with Office Building.
Manage pantry supplies.

Internal Communication & Team Activities:

Update the intranet with HR activities and announcements.
Coordinate employee engagement initiatives.
Organize morale-boosting events and conduct employee satisfaction surveys.
Lead or support CSR initiatives.

Weekly/Monthly Reporting:

Send leave management report to payroll provider every 20th of the month.
HR Weekly report.
Quarterly summary of Exit Feedback.

Requirements

Bachelors Degree in Human Resources Management Business Administration or a related field.
Minimum of 4 -7 years of progressive HR experience with a focus on Employee Relations Learning & Development and Organizational Development.
Certified or strong knowledge of Vietnamese Labor Law.
Fluent in English and Vietnamese with strong Business English proficiency.
Experience in a technology or IT-focused company is highly preferred.
Proven experience coaching and advising managers on performance management team dynamics and conflict resolution.
Hands-on experience with an HRIS (Human Resources Information System); proficiency with SuccessFactors or SAP is a significant advantage.
Deep expertise in employee relations including conducting investigations managing disciplinary processes and resolving complex workplace issues. Comprehensive knowledge of labour laws and regulations is essential.
Strong understanding of performance management principles including the ability to facilitate Performance Improvement Plans (PIPs) and provide constructive feedback. Experience in designing career pathing frameworks and mentorship programs.

Required Skills:

People Operations Onboarding Offboarding SHUI PIT Office Administration Payroll Administration Human Resources Employee Relations Learning & Development

Required Education:

Masters or Bachelors Degree in Human Capital Management Business Administration or relevant discipline.

Assist the Talent Acquisition team in creating bilingual employment contracts and NDAs (Vietnamese and English).
Monitor and file pre-employment requirements; update the new joiner master list.
Update employee profiles in internal systems.
Coordinate laptop issuance and welcome kit distribution.
Send onboarding emails and schedule onboarding meetings.
Register employees for Social Health and Unemployment Insurance (SHUI).
Enroll new joiners in private insurance (health and accident/life) after probation.
Notify relevant parties to terminate insurance for separated employees.
Process and issue Exit Clearance and Certificate of Employment (COE).
Collect all company equipment on the last working day.