Executive Assistant
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Job Location:
Amsterdam - Netherlands
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Flow Traders is seeking a highly capable and proactive Executive Assistant to the Management Board at our Amsterdam this pivotal role you will provide high-level administrative and strategic support to our executives ensuring the seamless operation of board activities and enabling the Management Board to focus on key business priorities and global decision-making.
You will work alongside our CEOs EA and will be a trusted partner managing complex schedules coordinating cross-border communications and anticipating needs before they arise. The ideal candidate thrives in a fast-moving trading environment brings exceptional attention to detail and has the confidence and professionalism to operate at the highest level.
What you will do
- Provide comprehensive confidential support to the Management Board managing dynamic calendars communications and travel arrangements across multiple time zones.
- Serve as the primary liaison between the Management Board internal teams and external stakeholders ensuring professional and seamless communication.
- Anticipate operational needs and proactively identify solutions to ensure efficiency and uninterrupted workflow.
- Prepare meeting materials pre-reads presentations and agendas to ensure executives are fully informed and ready for all engagements.
- Coordinate complex international travel logistics and itineraries.
- Handle sensitive and confidential information with discretion and professionalism.
- Process expenses invoices and approvals accurately and promptly.
- Provide responsive support outside standard hours when necessary reflecting the global and time-sensitive nature of trading.
- Support the organization of board meetings offsites and strategic projects in collaboration with the Corporate Secretary.
- Build strong relationships across the Amsterdam and international offices to ensure alignment with Management Board priorities.
- Facilitate effective communication and collaboration between departments stakeholders and external partners.
- Assist with cross-functional projects and initiatives led by the Management Board.
What you need to succeed
- Proven experience supporting C-suite or Management Board executives ideally within financial services trading or technology-driven organizations.
- Exceptional organizational and prioritization skills with the ability to manage multiple complex tasks under pressure.
- Excellent written and verbal communication skills in English; additional languages are a plus.
- High level of discretion integrity and professionalism in handling confidential information.
- Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and collaboration platforms (Teams SharePoint).
- Proactive adaptable and able to anticipate needs and take initiative independently.
- Comfortable working in a fast-paced international and high-performance environment.
- Team-oriented mindset with a roll-up-your-sleeves attitude.
- Confident and highly organized under pressure.
- Detail-oriented with exceptional follow-through.
- Proactive problem-solver with a strong sense of ownership and accountability.
- Strong interpersonal and communication skills able to interact with senior stakeholders across all levels.
- Flexible and responsive to shifting priorities in a global trading business.
- Discreet dependable and resilient with professional maturity.
Flow Traders does not accept unsolicited resumes from any professional staffing or search firms. All resumes and any other information identifying potential candidates submitted to any employee at Flow Traders via-email the Internet or directly without a valid and signed search agreement will be deemed free to contact by Flow Traders without any restrictions and no placement fee of any kind will be paid in the event the candidate is hired by Flow Traders.
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Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Flow Traders is a leading global liquidity provider historically specializing in exchange traded products, but now trading a broad range of asset classes. We provide continuous liquidity, without having any directional opinion. As a technology focused company operating in the financia ... View more
