Temporary Executive Assistant Secretary | Tilburg University
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Job Location:
Amsterdam - Netherlands
Monthly Salary:
Not Disclosed
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
Tilburg University is seeking a TEMPORARY MANAGEMENT OFFICE ASSISTANT for the Secretary of Tilburg Law School within the Department of Public Law & Governance.
Due to changes understaffing and sick leave our client requires a short-term temporary replacement.
DEADLINE FOR APPLICATIONS & WORK CONDITIONS
IMPORTANT: We will only receive applications until January 7th 2026.
Start date: January 26th 2026.
End date: April 30th 2026.
Possibility of renewals: Contract renewals will be for a maximum of 6 months. On a weekly or bi-weekly basis renewals will be assessed. Maximum contract extension until October 31st 2026.
Contract hours: 32 or 40 hours per week.
Location: Tilburg University Campus the Netherlands.
WHY THIS JOB OPPORTUNITY
You will join the University Services & Schools Management Support team part of the Facility Services Division. They are responsible for coordinating management support for training knowledge sharing process standardisation and HR matters.
This means that you will be part of the Facility Services Division which provides Facility Procurement Cleaning Catering Security & Property Services for the entire Tilburg University Campus.
Furthermore this Division advises and determines policies which directly impact all the said services and therefore all the academic community and staff including the Executive Board and special guests.
This is an ideal opportunity if you are interested in working in a legal academic work environment while working together with legal researchers and supporting the departments needs such as general requests administrative tasks for events meetings and business trips onboarding new team members processing financial documents among others.
This is a perfect job opportunity for an advanced university student (e.g. Law HR Administration Event Management) or an Assistant Secretary with a curious expeditive and eager-to-keep-learning personality!
ABOUT THIS ASSIGNMENT & RESPONSIBILITIES
You will functionally report to a Manager within the Department of Public Law & Governance while you will report technically to the University Services & Schools Management Support Division.
General secretarial and administrative duties such as phone email archiving ordering office and IT supplies catering for events etc.
General Facility Services-related tasks including dishwasher floor plans business cards maintaining workspaces and mailboxes.
Answering questions and support requests regarding academic educational and research topics.
Managing practical preparation for the onboarding of new hirings as well as the offboarding of employees and contractors (e.g. workspace setup laptop orders keys welcome packages)
Ensuring the full travel arrangement and accommodation for business trips of Professors special guests and the Executive Board (College van Bestuur).
Processing on-time invoices keeping proper records and controls and maintaining financial overviews of all expenses.
Organising together with HR team building activities staff well-being initiatives lunches dinners and drinks.
Supporting meetings and events such as room bookings catering receptions and dinners taking care not only of the details but also of preparing gifts and welcoming guests for each event or meeting.
YOUR WORKING STYLE
You are solution-oriented; you think of solutions.
You are organizationally sensitive you understand whats going on and how you can help your team and internal clients.
You are autonomous you dont need some tell you what to do.
You have strong communication skills.
You are service-oriented you like to take care of things and people.
You are detail-oriented.
You have an executive presence.
MINIMUM REQUIREMENTS
At least a tertiary educational level such as HBO (higher professional education) level or higher (WO)
At least 5 years of relevant work experience ideally more than 7 years of experience.
Available to start on 26 January 2026
Available at least 32 hours per week
You work on-site on campus at Tilburg University at least 4 days per week
You have demonstrable knowledge and experience with Microsoft Office 365 (Excel Word PowerPoint Outlook).
You are service-oriented and accurate
You have strong Dutch communication skills
You have strong English communication skills
You have experience working at a University or an HBO or similar.
You have experience working at a semi-public organisation or similar.
Submit your application as soon as possible!
Our Core values at TheHRchapter
Transparency: We believe in transparent and smooth recruitment processes. You will get feedback from us.
Candidate experience: Perfect blend between automated and humanized recruitment processes. Dont hesitate to ask us for feedback anytime.
Talented pool: We bring highly-skilled motivated candidates to our clients. Our candidates match their company values and management style.
Diversity and inclusion: There is no place for discrimination and intolerance. We care about diversity awareness and respect for any differences.
Key Skills
- Typing
- Clerical Experience
- Microsoft Publisher
- Microsoft Word
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Transcription
- Filing
- Administrative Experience
- Word Processing
