Executive AssistantOffice Manager

Executive Assistant

Location Kansas City Office M-Th and Work from Home Friday

Travel Required No

Classification Non-Exempt

Leadership Level GS 4

AutoAlert is the original disruptor in the automotive software space. Our Customer Experience Management (CXM) platform is revolutionizing the dealership-customer relationship creating direct opportunities for meaningful connections and seamless experiences both online and offline.

About AutoAlert

AutoAlert offers a portfolio of innovative solutions that maximize dealership profitability by focusing on customer relationships and creating direct opportunities for meaningful data-driven connections. Founded in 2002 AutoAlert is the leading automotive software and data mining provider enhancing customer relationships that lead to repeat sales service and increased loyalty. AutoAlerts mission is to empower innovative automotive partnerships to improve data-driven customer experiences. AutoAlert is proud to lead the industry in data security with independently audited high-level security in place via Soc 2 Type 2 and ISO/IEC 27001:2013 certifications.

Role Description

At AutoAlert the Executive Assistant/Office Manager provides high-level administrative support to the Chief Executive Officer and other senior leadership members within the organization. You will oversee the general administrative function and activities of the office while acting as the primary contact for visitors to the office and the designated travel management company.

You are a team player with strong problem-solving skills and an innovative mindset. You will be a part of a creative diverse collaborative team of hardworking individuals to increase brand favorability customer engagement and advocacy and revenue growth.

Performs high-level administrative support and assistance to the Chief Executive Officer members of the senior leadership team and others within the company

Manages and completes expense reporting for the Chief Executive Officer and other members of the senior leadership team

Acts as primary point of contact between AutoAlert building management and parking management ensuring office space is maintained and facilities requests are submitted and resolved

Arranges travel and accommodations for executives and other individuals or groups that may require assistance

Fulfills duties of Travel Program Coordinator interfacing with AutoAlerts travel management partner and preferred hotel venders

Schedules and attends meetings on behalf of executives taking notes and recording minutes and distributing to participants

Performs office management responsibilities including maintaining office vendor records and relationships ordering supplies and performing basic recordkeeping

Develops and implement new procedures to automate processes and increase efficiencies

Arranges and manages lunches for in-office team members

Acts as primary point of contact between AutoAlert and vending company ensuring requested supplies are in stock and machines are kept in working order

Maintains schedules for large-scale company meetings ensuring meeting space is secured and confirmed food and beverage requirements are met and any required outside activities are scheduled and confirmed

Other duties as assigned

Your Experience and Impact

High school diploma or equivalent required

3 years of administrative and clerical experience required

Extensive knowledge of office management procedures

Excellent verbal and written communication skills

Proficient with Microsoft Office Suite and Concur

Excellent time management skills with a proven ability to meet deadlines

Ability to work cooperatively and collaboratively with all levels of the organization to maximize performance creativity problem solving and results

Adapt in a positive manner to changing priorities and remain calm in a fast-paced environment

Excellent customer-facing soft skills to interact with internal and external customers

Supervisor Responsibilities

This position has no direct supervisory responsibilities but works with other team members inside and outside of the department

Across all teams we look for the following values:

Be a Role Model

Be Passionate About our Partners Success

Own Working Together

Deliver Results

Living the AutoAlert values is core to all team members success. We welcome and encourage all people of diverse backgrounds experiences abilities and perspectives. We are an equal opportunity employer focused on providing a positive place for you to grow your career.

Accommodations

If you require assistance applying for open positions please reach out to Human Resources at .

Benefits

AutoAlert provides a robust benefits package to eligible employees. Eligibility requirements apply to all plans in the United States and Canada. AutoAlert reserves the right to alter benefits offerings at will.

Posting Statement

AutoAlert is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment regardless of race color religion sex sexual orientation gender perception or identity national origin age marital status protected veteran status or disability status.

AutoAlert does not accept unsolicited headhunter and agency resumes. AutoAlert will not pay any third-party agency or company that does not have a signed agreement with AutoAlert.

We are unable to sponsor H1-B Visas at this time.