Payroll Specialist

Company Information

Super Star Car Wash is a leader in providing car wash detail and lubrication services to customers in over 110 locations in Arizona California Texas and Colorado. Our mission is to provide fast high quality unlimited car washes and exceptional care for our customers employees and our communities. Since the start weve focused on reliability unlimited car washes and treating our customers like VIPs. This dedication has led to super growth and welcoming more Super Star team members. We are innovative with the latest car wash tech and eco-friendly practices while giving back to our communities through partnerships fundraising and charity work. Join us for clean cars and personal growth!

What the Role Is

We are seeking an experienced and detail-oriented Payroll Specialist to manage and process payroll for our organization. The ideal candidate will have extensive experience with ADP Workforce Now advanced Excel skills and a proven track record in managing weekly payroll multi-state payroll and commission-based pay. As a key member of the HR/Finance team you will ensure accurate and timely payroll processing while maintaining compliance with federal state and local regulations managing payroll records and handling employee inquiries.

What Youll Be Doing

(Must be able to be performed with or without reasonable accommodation)

Payroll Processing:

• Administer the end-to-end payroll process for a multi-location multi-state organization using ADP Workforce Now.
• Process weekly payroll for salaried hourly and commission-based employees ensuring all employees are paid accurately and on time.
• Review timesheets commission reports overtime and other pay-related items to ensure accuracy.
• Verify and ensure all payroll data is updated correctly including new hires terminations benefits deductions leave accruals and commissions.
• Reconcile commission reports and ensure compliance with company policies and applicable tax regulations.

Multi-State Payroll Management:

• Manage payroll for employees in multiple states ensuring compliance with varying state and local payroll tax laws deductions and filings.
• Stay informed of changing state and local tax laws and regulations ensuring all tax filings are completed accurately and on time for each jurisdiction.
• Ensure proper tax withholding for multi-state employees and maintain accurate records of tax filings and payments.

ADP Workforce Now Management:

• Utilize ADP Workforce Now to run payroll reports manage tax filings track paid time off (PTO) and generate year-end tax forms (W-2 etc.).
• Troubleshoot and resolve payroll issues within ADP Workforce Now ensuring minimal disruption to payroll operations.

Payroll Reporting & Reconciliation:

• Prepare and submit payroll-related reports to management including labor distribution reports tax filings and benefits reconciliations.
• Ensure accuracy of payroll-related journal entries and reconcile payroll accounts.
• Collaborate with accounting and finance teams to ensure proper payroll cost allocation.

Compliance & Tax Filing:

• Stay up-to-date with federal state and local payroll laws and regulations ensuring the companys payroll practices are in compliance.
• Ensure proper tax filings for federal state and local jurisdictions including wage garnishments tax levies and other deductions

Employee Inquiries:

• Respond to employee payroll inquiries regarding pay discrepancies commissions deductions PTO balances and general payroll-related questions.
• Provide excellent customer service by maintaining open communication and resolving payroll issues in a timely manner.

Continuous Improvement:

• Recommend and implement process improvements for payroll efficiency and accuracy.
• Assist with special payroll projects as needed including system upgrades audits and year-end processes.

What Were Looking For

• Associates Degree in Accounting Finance Business Administration or related field preferred.
• Minimum of 5 years of payroll experience with a strong background in payroll processing for a mid-to-large-sized organization.
• Extensive experience with ADP Workforce Now platform is strongly preferred.
• Proven experience in handling payroll for multiple states and jurisdictions.
• Advanced proficiency in Microsoft Excel (pivot tables vlookups advanced formulas and data analysis).
• Strong knowledge of payroll-related tax laws deductions and compliance regulations.
• Ability to maintain confidentiality and handle sensitive payroll data.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Effective communication skills both written and verbal.

This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities skills or working conditions associated with this position. While this description is intended to accurately reflect the positions activities and requirements management reserves the right to modify add or remove duties as necessary.

What We Provide

• Excellent Medical/Dental/Vision
• STD LTD and Life Insurance Options
• 401(k)
• Paid vacation and sick time
• Free unlimited car washes
• Tuition reimbursement
• Referral Program with $150 payout

Notice to Applicants

Super Star Car Wash is strongly committed to a philosophy of equal opportunity and fully complies with equal employment laws ordinances and regulations for all applicants and employees. We will make reasonable accommodations to enable individuals with disabilities to apply and compete for employment opportunities for which they are qualified. If you need a reasonable accommodation because of a disability for any part of the employment process please send an e-mail to and let us know the nature of your request and your contact information.