Office Administrator (Office Administration)
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Job Location:
Tukwila, WA - USA
Monthly Salary:
$ 60350 - 81650
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Company:
The Boeing CompanyThe Boeing Defense Space & Security (BDS) Mobility Surveillance and Bombers (MS&B) division is seeking a highly motivated & skilled Executive Office Administrator (EOA) to support the Puget Sound Senior Director of Engineering based out of Tukwila WA. The ideal candidate will work in a fast paced and dynamic environment also supporting other MS&B executives in the areas of calendar management travel arrangement and expenses logistical planning for internal and external events etc. The desired candidate must have strong interpersonal organizational collaborative and time management skills.
Primary responsibilities:
Coordinate and process domestic and international business travel arrangements; monitor traveler logistics.
Generate and reconcile expense reports; verify corporate credit card charges and payments for timely reimbursement.
Collect and compile data to provide visibility of travel and expense status for executive review and signature.
Create edit and maintain electronic and written communications.
Track and maintain information related to department and business operations.
Process incoming and outgoing correspondence to ensure proper dissemination of information.
Prioritize and schedule executive calendars and meetings for efficient time management.
Track and maintain conference room schedules; coordinate with other Office Assistants to optimize resource use.
Order and maintain office supplies and equipment; support office mail processes (internal/external).
Plan and implement logistics for executive-level internal and external events including special guest visits supplier visits and recognition celebrations.
Coordinate food orders and event catering as needed.
Provide guidance and training to less experienced employees.
Manage distribution lists
Collect analyze and compile data to scope projects and develop recommended solutions within budget and schedule.
Present recommendations to management and implement approved plans in coordination with other teams.
Manage data accuracy and access permissions for routine and sensitive information sources.
Monitor and track data activity to provide visibility and support reporting needs.
Facilitate important or sensitive communications on behalf of management and the organization.
Assist in assessing and coordinating facilities equipment and computer needs; process related requests.
Escort and badge guests as needed; support daily special requests and ad hoc tasks.
Work under limited supervision demonstrating initiative and professionalism.
Basic Qualifications (Required Skills and Experience):
Experience directly supporting senior/executive leaders
Experience coordinating and scheduling meetings
Experience managing executive schedules and calendars using Microsoft Office or any administrative tools
Proficient utilizing Microsoft Office Suite
Experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement
Experience in a role that required interpersonal skills in a teaming environment where collaboration and communication are critical to the functioning of the team
Preferred Qualifications (Desired Skills and Experience):
3 or more years related work experience or an equivalent combination of education and experience
Relocation:
This position offers relocation based on candidate eligibility.
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana cocaine opioids amphetamines PCP and alcohol when criteria is met as outlined in our policies
Shift:
This position is for 1st shift.
At Boeing we strive to deliver a Total Rewards package that will attract engage and retain the top of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location date of hire and the applicability of collective bargaining agreements.
Summary Pay Range:
Associate:$60350- $81650
Language Requirements:
Not ApplicableEducation:
Not ApplicableRelocation:
This position offers relocation based on candidate eligibility.Export Control Requirement:
This position must meet export control compliance requirements. To meet export control compliance requirements a U.S. Person as defined by 22 C.F.R. 120.15 is required. U.S. Person includes U.S. Citizen lawful permanent resident refugee or asylee.Safety Sensitive:
This is not a Safety Sensitive Position.Security Clearance:
This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Top Secret Clearance Post-Start is required.Visa Sponsorship:
Employer will not sponsor applicants for employment visa status.Contingent Upon Award Program
This position is not contingent upon program awardShift:
Shift 1 (United States of America)Stay safe from recruitment fraud! The only way to apply for a position at Boeing is via our Careers website. Learn how to protect yourself from recruitment fraud - Recruitment Fraud Warning
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race color religion national origin gender sexual orientation gender identity age physical or mental disability genetic factors military/veteran status or other characteristics protected by law.
Boeing Participates in E Verify
Right to Work Statement
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
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