(SA) Virtual Executive Assistant - 15081

Role: Virtual Executive Assistant
Priority Location: South Africa
Working Hours: 8AM - 5PM US Hours (CST)
Start Date: Immediately
Salary Range: $1500 to $1700
Type of contract: Full-Time
Type of job: Remote

About the Company:
Our client provides security solutions for vacant properties. They manufacture and rent steel panels designed to cover door and window openings preventing break-ins vandalism and unauthorized occupation. They offer a comprehensive service which includes installation removal and maintenance of their proprietary security products. Serving various sectors including real estate construction and government they provide a more secure and aesthetically pleasing alternative to traditional board-up methods. The companys business model is based on a recurring monthly rental revenue stream.

Job Summary:
The Executive Assistant will provide high-level administrative support to our senior executives ensuring their schedules and operations run smoothly and efficiently. The ideal candidate is a proactive problem-solver with exceptional organizational skills a high degree of professionalism and the ability to handle confidential information with discretion. This role requires the ability to multitask in a fast-paced environment while maintaining a calm and positive demeanor.

Requirements:

• Calendar and Schedule Management: Manage and maintain complex calendars for multiple executives including scheduling meetings appointments and travel.
• Conference and Event Planning: Coordinate all aspects of conferences and off-site meetings including venue selection vendor negotiation and managing attendee logistics.
• Travel Coordination: Arrange and manage all aspects of domestic and international travel including flights accommodations ground transportation and creating detailed itineraries.
• Communication: Act as a primary point of contact for internal and external stakeholders. Draft review and edit emails letters and other correspondence on behalf of executives.
• Meeting Preparation: Prepare for meetings by gathering necessary documents creating presentations and taking accurate minutes. Ensure all participants are informed of the agenda and any preparatory materials.
• Administrative Support: Handle a wide range of administrative and clerical tasks such as filing data entry and expense reporting.
• Confidentiality: Maintain a high level of confidentiality and discretion in all dealings.
• Account Generation and Reporting: Generate and analyze reports on key business metrics such as sales data project status or financial performance. Create concise summaries and presentations for the executive team.

Qualifications:

• Experience: Minimum of 5-7 years of experience in an Executive Assistant or similar role supporting senior-level management.
• Skills:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other productivity software.
• Ability to work independently with minimal supervision.
• High degree of professionalism and a polished demeanor.
• Detail-oriented and able to handle multiple projects simultaneously.
• Discretion and a commitment to confidentiality.