Executive Assistant
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Job Location:
Cape Town - South Africa
Monthly Salary:
$ 1700 - 2000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position : Executive Assistant
Working Schedule : Mon-Fri 10-6 EST (Flex Saturday as needed)
Salary Range : $1700 - $2000 USD Monthly (the final salary will be determined by the candidates level of experience and at the discretion of the client
Job Summary
The Executive Assistant will act as the clients second brain providing comprehensive administrative and operational support. This role is responsible for managing all aspects of the clients professional and personal life from complex travel logistics to day-to-day scheduling. The ideal candidate is an extremely organized tech-savvy self-starter who can anticipate needs and proactively build systems to ensure a smooth efficient workflow.
Responsibilities
- Calendar and Schedule Management: Own and manage the clients professional and personal calendar including scheduling meetings interviews and appointments (e.g. calls dinners rentals).
- Travel Coordination: Handle all travel logistics including booking flights accommodations and ground transportation. This also includes arranging international needs such as SIM cards data access and internet connectivity across multiple states or countries.
- Operational Support: Act as a key point of contact for light customer communications outbound confirmations and vendor coordination.
- System and Process Design: Build and maintain organized tech-enabled systems and standard operating procedures (SOPs) to streamline all aspects of the clients operations. The client should be able to simply show up and go.
- Proactive Anticipation: Anticipate the clients needs before they are asked reminding them of key tasks and upcoming travel arrangements.
- Problem-Solving: Tackle daily challenges with critical thinking and problem-solving skills handling ambiguous or tense situations with poise.
Qualifications
- 3 years of direct Executive and Personal Assistant experience
- Proven experience in calendar and travel coordination preferably with a business-focused background rather than purely personal.
- Technical Skills: Advanced proficiency in Google Workspace (Calendar Sheets Drive) and comfortable with project management systems CRMs and remote communication tools. Must be capable of setting up tech-enabled systems independently.
- Organizational Skills: Extremely organized and detail-oriented with a demonstrated ability to manage multiple moving parts and small logistics.
- Soft Skills:
- Hyper-reliable: The client must be able to trust your follow-through blindly.
- Proactive and Intuitive: You dont wait for instructions; you build the process and own it.
- Confident Communicator: Able to ask clarifying questions reflect back instructions and own conversations.
- Adaptable: Capable of pivoting quickly in a fast-changing industry.
- Emotionally Intelligent: Understand and respond empathetically to client distress.
Work Environment
- This is a role for someone who is comfortable being the clients right hand with full operational awareness and ownership.
- The industry changes fast requiring a high degree of adaptability and a positive problem-solving attitude.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Somewhere, formerly Support Shepherd. We find you amazing employees who cost 80% less than US equivalents, backed by our 6-month Perfect Hire Guarantee.
