Executive Assistant 16652
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Job Location:
Johannesburg - South Africa
Monthly Salary:
Not Disclosed
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Title: Executive Assistant
Location: Remote
Type: Full-time
Salary Range: $1500 $3000 USD/month (based on experience and seniority)
Time Zone: EST
About Our Client
Our Client is a health-tech company specializing in microbiome testing for families across all life stages. Using advanced shotgun metagenomic sequencing they provide high-resolution insights into the gut and vaginal microbiome empowering individuals to make informed decisions for long-term health. The company is rapidly scaling and mission-driven with a strong focus on science accessibility and meaningful customer impact.
About the Role
This role combines high-level Executive Assistant and Chief of Staff responsibilities. The ideal candidate is proactive highly organized and comfortable in a fast-paced science-driven startup. You will manage key administrative operations while contributing to strategic initiatives special projects and cross-functional communication helping increase the efficiency and effectiveness for the Head of Partnerships
Key Responsibilities
- Manage complex calendars inboxes and schedules for for the Head of Partnerships
- Coordinate internal and external meetings prepare agendas and document action items
- Support strategic and operational projects driven for the Head of Partnerships
- Assist in managing company priorities OKRs and cross-functional alignment
- Prepare reports presentations and documentation for leadership and stakeholders
- Maintain the CRM database with new leads updates and tasks
- Handle travel arrangements logistics and event coordination
- Improve internal processes tools and operational workflows
- Draft and edit communication materials for internal leadership and external partners
- Maintain confidentiality and handle sensitive information with discretion
Qualifications & Experience
- Proven experience as an Executive Assistant Chief of Staff or similar role in a fast-growing environment
- Strong written and verbal communication skills
- Exceptional organizational and time-management abilities
- Experience supporting senior leadership and managing cross-functional tasks
- Strong problem-solving skills and ability to anticipate needs
- Proficiency with digital tools such as Google Workspace Slack Zoom and project management platforms
- Comfortable working remotely with distributed teams
- Bonus: Experience in health-tech biotech or science-focused environments
Interview Process
- Initial screening
- Practical task or assessment
- Interview with Head of Partnerships
- Final leadership interview
- Reference check
Additional Notes
- This role is ideal for someone who enjoys both administrative excellence and higher-level operational support
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
