Facilities Management Administrator
Facilities Management Administrator
Posted on :
05-09-2025
Employer Active
1 Vacancy
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Hourly Salary
$ 25 - 35
Vacancy
1 Vacancy
Posted on :
05-09-2025
Job Description
Our client is seeking an experiencedFacilities Management Administratorfor a temporary position (W2 Only) in New York NY
This is an excellent opportunity for the right individual. If interested in exploring this great opportunity please apply directly at are encouraged to apply.
Position Details:
Job Title: Facilities Management Administrator
Duration: 2 years
Hours: M-F 37.5 Hours per week
Location: New York NY (Near Battery Park)
Pay Rate: $25-$35/hour
What to Expect:
The Office Services and Facilities Management units are looking for an experienced administrative assistant to fulfill the role of Facilities Management Administrator. The Administrator will collaborate with the Director of Facilities and Operations to ensure that New York City DFS operations are operating efficiently and effectively. Person hired for the role will be expected to assist on space planning liaison and vendor/contractor management; assist with the scheduling mailroom operations; oversee storage and inventory operations; oversee maintenance and labor work; and collaborate with relevant internal and external partners on health and safety operations. Preferred skills in this role will be staff supervision and direction scheduling organization and project management. Prior experience with building management preferred but not required if skillset is transferable.
Jobdutiesinclude:
- Coordinate all staff moves at New York City Office.
- Schedule and track conference room set ups office moves workstation setups to
ensure spaces are properly maintained and prepared for scheduled activities. - Ensurethatallworkperformedmeetscontractedguidelinesandinformssupervisorofanyproblems.
- Acting as a liaison between departments to ensure smooth scheduling of office
activities. - Supervise and ensure that mailroom operations operate smoothly and that only
authorized personnel access the mailroom. - Ensuretimelycompletionofcourierservicesandcreatetrackingsystem.
- Coordinate with Facilities staff to ensure workspaces are properly set up including
furniture nameplates and essential supplies. - CreateproceduresfornextstepsifDFSstaffarenon-compliant.
- Maintainingscheduleslogsandreportsrelatedtoofficeoperations.
- Oversee building (agency) ID system building access and visitor information. Run
regular reports to provide to supervisor. - Assistinmaintainingactivestaffdrawingsandoccupancyreports.
- Manageconferenceroomreservationsandsharedofficespacestooptimizeutilization
- Communicateschedulingupdatesandworkspacechangestorelevantdepartments.
- SupportgeneraladministrativetasksrelatedtoFacilitiesoperations.
- Work closely with Emergency Management teams to ensure fire safety team
assignments (e.g. fire marshals search teams PINA list) are accurately recorded.
Qualifications for Success:
Thecandidatemusthaveaminimumof:
-Associatesdegreeorhigher
-EligibletoworkinNewYorkState.
-MicrosoftOfficeSuiteExperience
-Must have at least three years of continuous facilities experience within the past seven years
Resume and Cover Letter Required.
Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race religion color national origin sex sexual orientation gender identity pregnancy status as a parent age protected veteran status family medical history or genetic information political affiliation status as a qualified individual with disability or other non-merit based factors.
Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.
Required Experience:
Unclear Seniority
Employment Type
Contract
Key Skills
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