Administrative Assistant II-MSH
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Job Location:
New York City, NY - USA
Monthly Salary:
USD 23 - 36
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities preparation and control of records statistics and reports regarding operations and personnel matters. They may serve as the administrative liaison with others related to purchasing human resources facilities and operations.
Responsibilities
Essential Duties and Responsibilities
Assists in the planning and logistical arrangements for forums conferences meetings and courses. Assist in the development and coordination of informational packets for participants. Email the course faculty in consultation with the education program manager.
Serves as a coordinator for the AHA Training Center and assists with CME paperwork for other courses (TNCC ATLS etc)
Reserves rooms and transports equipment as necessary.
Ensures adequate restock of supplies for the department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from the supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
Researches locates and compiles information for reports.Assembles and categorizes figures for computation and calculations. Prepares statistical reports. Manages the accreditation process of the simulation center.
Prepares and monitors budgets and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.
Assists the director and medical director with meeting preparation prepares and distributes minutes.
Maintains departmental employee files and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions.Generates weekly payroll submission.Maintains liaison with human resources and payroll to coordinate and resolve issues and problems with per-diem staff.
Investigates evaluates and resolves typical administrative or operational problems or situations affecting the work unit.
Checks materials submitted for supervisors attention to ensure all relevant data authorizations and pertinent information are included.
Serves as a liaison with other departments or external parties as necessary to accomplish objectives and or complete projects or assignments.
May participate in the completion of grant applications special projects and survey preparations.
May make travel arrangements and accommodations.Prepares travel reimbursements and expense reports.
May screen and prioritize incoming mail for needed action and follow-up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
May screen telephone calls answer inquiries or direct caller to the appropriate individual for further information and/or resolution.
May assist with the moving of simulation equipment community events and large symposium as needed.
Performs other related duties.
Qualifications
Education Requirements
Associates degree or equivalent combination of experience (Bachelors preferred).
Experience Requirements
- 4 years related administrative or business experience
Licensing and Certification Requirements (if applicable)
None
Computer Skills
MS Office Suite (please check one): (basic) (intermediate) (advanced)
Other: Proficient in MS Word (Word Excel) Outlook database
General Skills and Competencies
- Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures processes requirements or cultures.
- Applies Learning: Assimilates and applies new job-related information in a timely manner.
- Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty.
- Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals.
- Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
- Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals.
- Decision Making: Identifies and understands issues problems and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts constraints and probable consequences.
- Initiates Action:Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive.
- Manages Work (includes Time Management: Effectively manages ones time and resources to ensure that work is completed efficiently.
- Quality Orientation: Accomplishes tasks by considering all areas involved no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time.
- Stress Tolerance: Maintains stable performance under pressure or opposition (such as time pressure or job ambiguity); handles stress in a manner that is acceptable to others and to the organization.
Non-Bargaining Unit M6E - HSO American Heart Association Training Center - MSH Mount Sinai Hospital
Key Skills
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About Company
Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled ... View more
