Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to provide comprehensive administrative support and ensure smooth office operations. This part-time position (30 hours per week) plays a key role in maintaining compliance with company procedures supporting staff with reporting and managing day-to-day administrative responsibilities. The ideal candidate will have a medical background as they will be responsible for reviewing medical questionnaires in addition to standard administrative tasks.

• Promote and maintain a safe work environment in alignment with company safety standards.

• Process track and coordinate the completion of staff timesheets and procurement card reports.

• Ensure adherence to Southern Company administrative accounting and compliance procedures.

• Perform various administrative office duties including maintaining office supplies and managing inventories.

• Coordinate meetings events and travel arrangements for team members and leadership.

• Support office relocations ensuring all logistics and communication are managed efficiently.

• Create organize and track project correspondence records and documentation.

• Provide general support and perform miscellaneous assignments as directed.

• Review and verify medical questionnaires accurately and confidentially maintaining compliance with medical privacy standards.

• • Minimum of 3 5 years of administrative support experience.

  • Medical background is essential - experience reviewing or managing medical documentation preferred.

  • Prior experience within the energy construction or utilities industry is a plus.

• Technical Skills:

  • Proficiency in Microsoft Office Suite (Excel Word Outlook PowerPoint).

  • Experience with data entry document tracking and reporting systems.

• Soft Skills:

  • Exceptional organizational and multitasking skills.

  • Strong attention to detail and ability to meet deadlines.

  • Professional communication and interpersonal skills.

  • Ability to maintain confidentiality when handling sensitive medical and personnel information.

• Experience supporting compliance or safety programs.

• Familiarity with Southern Company systems or administrative processes.

• Ability to work independently and adapt to changing priorities.