Loss Prevention Supervisor

Job Overview:

DUTIES & RESPONSIBILITIES

Safety and Security

1. Follow property specific procedures for handling emergency situations (e.g. evacuations medical emergencies natural disasters).
2. Follow company and department safety and security policies and procedures to ensure a clean safe and secure environment.
3. Maintain awareness of undesirable persons on property premises.
4. Report work related accidents or other injuries immediately upon occurrence to manager/supervisor.
5. Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.
6. Follow Hazardous Material Management Program procedures for handling and disposing of chemicals fertilizer pesticides blood borne pathogens etc. including using Material Safety Data Sheets (MSDS).
7. Use proper equipment wear appropriate personal protective clothing (PPE) and employ correct lifting procedures as necessary to avoid injury.
8. Complete appropriate safety training and certifications to perform work tasks.

Policies and Procedures

1. Protect the privacy and security of guests and coworkers.
2. Maintain confidentiality of proprietary materials and information.
3. Follow company and department policies and procedures.
4. Protect company tools equipment machines or other assets in accordance with company policies and procedures.
5. Ensure uniform nametags and personal appearance are clean hygienic professional and in compliance with company policies and procedures.
6. Perform other reasonable job duties as requested by Supervisors.

Guest Relations

1. Address guests service needs in a professional positive and timely manner.
2. Actively listen and respond positively to guest questions concerns and requests using brand or property specific process (e.g. LEARN PLEASED Guest Response LEAP) to resolve issues delight and build trust.
3. Provide assistance to individuals with disabilities including assisting visually hearing or physically-impaired individuals within guidelines (e.g. escorting them when requested using words to explain actions writing directions on paper moving objects out of the way or offering access to Braille or TDD phones).
4. Welcome and acknowledge each and every guest with a smile eye contact and a friendly verbal greeting using the guests name when possible.
5. Thank guests with genuine appreciation and provide a fond farewell.
6. Assist other employees to ensure proper coverage and prompt guest service.
7. Engage guests in conversation regarding their stay property services and area attractions/offerings.
8. Anticipate guests service needs including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.

Communication

1. Prepare and review written documents (e.g. daily logs business letters memoranda reports) including proofreading and editing written information to ensure accuracy and completeness.
2. Speak to guests and co-workers using clear appropriate and professional language.
3. Exchange information with other employees using electronic devices (e.g. cell/mobile phones pagers and two-way radios email).
4. Provide assistance to coworkers ensuring they understand their tasks.
5. Talk with and listen to other employees to effectively exchange information.
6. Discuss work topics activities or problems with coworkers supervisors or managers discreetly and quietly avoiding public areas of the property.
7. Answer telephones using appropriate etiquette including answering the phone within 3 rings answering with a smile in ones voice using the callers name transferring calls to appropriate person/department requesting permission before placing the caller on hold taking and relaying messages and allowing the caller to end the call.

Assists Management

1. Ensure employee compliance with company standards and policies and external regulations (e.g. safety OSHA department-specific procedures such as food standards).
2. Ensure that hourly employees are trained on company core values job roles responsibilities and technical and service aspects of the job.
4. Serve as a departmental role model or mentor by working alongside employees to perform technical or functional job duties.
5. Assign and ensure work tasks are completed on time and that they meet appropriate quality standards.
6. Encourage and motivate employees to perform their best take responsibility for tasks and assignments make decisions and provide input on possible improvements.
7. Coach and develop employees (e.g. create expectations for continual improvement provide challenging tasks and assignments hold development discussions and construct and execute development plans).
8. Listen to hourly employees suggestions for improving how work is done and how guests are served gaining management support as needed to act upon suggestions.

Working with Others

1. Handle sensitive issues with employees and/or guests with tact respect diplomacy and confidentiality.
2. Support all co-workers and treat them with dignity and respect.
3. Develop and maintain positive and productive working relationships with other employees and departments.
4. Partner with and assist others to promote an environment of teamwork and achieve common goals.
5. Actively listen to and consider the concerns of other employees responding appropriately and effectively.

Quality Assurance/Quality Improvement

1. Comply with quality assurance expectations and standards.
2. Monitor the performance of others to ensure adherence to quality expectations and standards.

Physical Tasks

1. Move lift carry push pull and place objects weighing less than or equal to 10 pounds without assistance.

Surveillance/Patrol

1. Patrol all areas of the property by foot or vehicle using specified equipment (e.g. flash light high visibility jacket) to ensure guest and meeting rooms are secure and assist guests with room access.
2. Conduct periodic emergency response drills.
3. Monitor Closed Circuit Televisions (CCTV) perimeter alarm system duress alarms and fire life safety system to ensure that any unusual behavior or emergency situation is dispatched to appropriate personnel for investigation and recorded.
4. Conduct daily physical hazard inspections and report any unsafe conditions or work practices.
5. Record or notify dispatch officer of any unusual circumstances safety violations employee safety issues or unresolved safety work orders in order to ensure potential problems are corrected.
6. Authorize monitor and document after hours access to secured areas.

Incident/Emergency Response

1. Assist guests or employees during emergency situations such as fire evacuation flood severe weather bomb threat robbery natural disasters etc.
2. Respond to the scene of guest or employee accidents and determine if emergency aid is required.
3. Administer first aid/CPR to guests or employees as required.
5. Notify manager/supervisor local police or other appropriate individuals in the event of accidents attacks or other incidents.
6. Complete incident reports to document all Security/Loss Prevention related incidents such as theft accidents physical hazards and fire alarms.
7. Defuse guest or employee disturbances/altercations in accordance with company policies and procedures including summoning appropriate authorities if necessary and documenting incident.
8. Communicate specified information regarding guest or employee accidents to EMS/medical personnel as required.
9. Respond to domestic problems with guests and call for outside assistance if necessary.
10. Resolve safety hazard situations.
11. Handle business interruptions and complaints such as suspicious individuals civil disturbances or demonstrations noise complaints intoxicated individuals etc.
12. Conduct follow-up investigations of all accidents injuries losses or criminal acts occurring on the property.
13. Escort any unwelcome persons (e.g. trespassers loiterers) from the property without interrupting the orderly flow of property operation.
14. Ensure property compliance with alcoholic beverage control laws.
15. Report to scenes of vehicle accidents/thefts and document all required information.
16. Call for assistance using proper code responses.

Investigations/Reports

1. Maintain confidentiality of all Security/Loss Prevention and property reports/documents and release information only to authorized individuals.
2. Conduct investigations and gather evidence related to theft/fraud or lost items noise complaints assault complaints food poisoning complaints and other guest complaints and incidents.
3. Conduct interviews with relevant parties in order to obtain statements and information related to incidents.
4. Complete a Loss Prevention shift summary/daily activity report to ensure that all information is properly logged.
5. Type proofread and copy security reports.
6. Provide proper paperwork to employees that require outside medical treatment (e.g. work related injuries).
7. Assist manager/supervisor in ensuring insurance carrier is notified of liability situations (e.g. workers compensation and general liability) according to designated protocol.
8. Assist manager/supervisor in conducting regular documented safety inspections.

Control of Property

1. Conduct a key control audit including monitoring electronic key boxes issuing and receiving all master keys radios and beepers and keeping accurate records to ensure the safekeeping of these items.

Other

• Performs other duties as assigned to meet the business need