Administrative Assistant I, Medical

Union: Non-Union
Number of Vacancies: 1
Site: Toronto Western Hospital
Department: Krembil Brain Institute - Neurosurgery Clinic (back office)
Reports to: Physician - Manager
Hours: 37.5 hours per week 
Shifts: Mon-Fri 0800-1600
Status: Temporary Full-Time one year with possibility of extension
Closing Date: October 15 2025

Duties

• Performing reception responsibilities 
• Providing clerical support 
• Triaging referrals (as required)
• Organizing and maintaining patient charts electronic and paper information filing systems 
• Performing patient administration functions including scheduling and coordinating appointments/meetings/events 
• Maintaining written and/or electronic calendar/schedules etc
• Coordinating administrative functions with front clerks 
• Ensuring the efficient operation of the physician office.  
• Maintaining billing records
• Performing other duties consistent with the job classification as required 

Qualifications :

• Completion of Grade XII 
• Completion of a recognized post-secondary office administration program at the certificate level or equivalent preferred 
• Two (2) year related clerical experience required 
• Previous on-the-job word processing and spreadsheet experience required; experience working in an Microsoft Office software environment  
• Experience working in a health care environment  
• General knowledge of office practices processes and procedures 
• Knowledge of medical terminology  
• Knowledge of Emergency Assistance Codes 
• Excellent organizational time management and prioritization skills 
• Very good interpersonal and customer service skills 
• Good data entry/keyboarding skills 
• Good verbal and written communication skills 
• Good problem solving skills 
• Ability to produce high quality work in accordance with Hospital standards 
• Ability to work effectively and safely when dealing with stressful situations 

Additional Information :

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN. 

• Competitive offer packages  
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service 
• A flexible work environment  
• Opportunities for development and promotions within a large organization 
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.) 

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.  

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract