Receptionist
Receptionist
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Job Description
6 Month Contract With A Local Authority
To provide day-to-day administrative and reception support to the internal DLO team and supervisor. This includes managing incoming communications coordinating supplier orders and deliveries supporting the goods receipt (GR) and invoicing process maintaining certification records and ensuring timely submission of timesheets and documentation.
Key Responsibilities:
Act as the first point of contact for visitors calls and general enquiries to the DLO team
Liaise with suppliers to confirm order details delivery dates and resolve any issues
Check and match delivered items against orders and delivery notes to support the GR and invoice processes
Maintain accurate records of supplier deliveries and communicate discrepancies to relevant teams
Track and file compliance certificates inspection records and safety documentation
Proactively chase outstanding timesheets job sheets and other paperwork from staff and subcontractors
Support the DLO supervisor with general administrative tasks scheduling and document management
Update internal systems and spreadsheets to ensure records are current and accessible
Assist with filing scanning and maintaining digital and physical documentation
Ensure confidentiality and professionalism when handling sensitive information
Previous experience in a receptionist or administrative role (preferably in a maintenance or construction environment)
Strong organisational skills and attention to detail
Good communication skills and confident liaising with suppliers and internal teams
Basic understanding of procurement GR and invoicing processes
Competent in using Microsoft Office (Word Excel Outlook)
Ability to manage multiple tasks and meet deadlines
Proactive reliable and able to work independently as well as part of a team
Employment Type
Full Time
