Secretary To Corporation Counsel

POSTING DATE: OCTOBER 2 2025

POSTING END DATE: OCTOBER 12 2025

The City of Peekskill located in Westchester County is seeking a part-time Secretary to the Corporation Counsel. The Corporation Counsels Office is in charge of and conducts all of the legal business of the municipal corporation which is the City of Peekskill. The Corporation Counsel represents the elected and the administrative officials City employees and the City government in general in all legal matters as well as advise the Mayor and City Council the City Manager and all City Departments draft legislation negotiate labor issues real estate transactions including in rem proceedings and various other contracts. Experience in a law firm or municipal legal experience is a plus. The ideal candidate must be familiar with Microsoft Word have experience working with outside counsel and insurance carriers regarding litigation matters must obtain and/or maintain a Notary Public license in the State of New York and must demonstrate the ability to work in a team environment. Please see the attached job description for a complete list of duties and responsibilities.

In accordance with Westchester County Civil Service Rules no examination is required for appointment or continuation of employment. Part-time hours and days can be scheduled to fit the needs of the Department and the employee. To be considered please submit a cover letter and resume to the Human Resources Department 840 Main Street Peekskill NY 10566. You may also submit this material via e-mail ().

The City of Peekskill is an Equal Opportunity Employer.

JOB SUMMARY

Perform administrative and secretarial duties for the Corporation Counsel and department staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Prepare Court Docket for City Code Violations Calendar.

• Perform customer service functions and provide assistance to the public when seeking non-legal information.

• Perform a variety of administrative/secretarial duties such as answering phone calls and taking and relaying messages developing and typing correspondence memos or other documents scheduling appointments and/or meetings assisting with preparation of reports filing and maintaining confidential files faxing photocopying and typing documents etc.

• Must work closely with Corporation Counsel Assistant Corporation Counsel outside counsel and the citys insurance provider on all matters of litigation.

• Must maintain clear records of and monitor all matters within the office.

• Receive sort file and/or distribute incoming documents mail and correspondence. Take deliveries and receive served documents.

• Prepare and draft contracts litigation papers In Rem Foreclosure Proceedings Tax Certioraris resolutions and other court/legal documentation as requested.

• Coordinate calendars/schedules for attorneys.

• Prepare payroll attendance mail and voucher payments. Order Supplies as necessary.

• Maintain all legal documents contracts and filing electronically.

• Must maintain Notary Public status or obtain such status as early as possible after appointment.

SUPERVISORY RESPONSIBILITIES

The Secretary to Corporation Counsel does not have any supervisory responsibilities

MINIMUM QUALIFICATIONS:

(As adopted by the Westchester County Human Resources Department)

No required qualifications as positions in this class are placed in the exempt class in accordance with the provisions of Section 41 (1d) of the Civil Service Law. However Westchester County has established the following Desirable Acceptable Training and Experience:

High school graduation or possession of a high school equivalency diploma and either: (a) four (4) years of secretarial typing or clerical experience which must have included use of automated systems two (2) years of which must have been in a legal office environment; or (b) eight (8) years of secretarial typing or clerical experience which must have included use of automated systems two (2) years of which must have been in a legal office environment; or (c) a satisfactory equivalent combination of the foregoing training and experience.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit use hands to finger or grasp reach with hands and arms. The employee is frequently required to talk and hear. The employee is occasionally required to stand and walk.

The physical requirements of this position also require the ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or regularly to move objects.

ENVIRONMENTAL CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is not subject to substantial exposure to adverse environmental conditions.

EMPLOYERS DISCLAIMER:

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

• This job description in no way states or implies that these are the only duties to be performed by the employee holding this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties as required by the applicable Department Head/supervisor and/or City Manager.

• This job description is intended for the internal use by the City of Peekskill and does not replace the job specification that has been adopted by the Westchester County Human Resources Department.

• This job description does not create a contract of employment express or implied.