Executive Secretary, Lvl 5
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Job Location:
Rose Hill, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
05-10-2025
Vacancies:
1 Vacancy
Job Summary
Position Summary
Reporting to the Assistant Dean for Student Involvement to provide clerical support in all areas of OSI and office management of projects as assigned by the supervisor.
Essential Functions
Assists the Assistant Dean and the administrative team within OSI in managing a high-traffic office overseeing Student Events and Programming Commuter Student Services the McShane Center and New Student Orientation. Provides clerical telephone scheduling and computer support for the Assistant Dean and other OSI areas as determined by the supervisor including front office reception and coverage in other reception areas as needed. Maintains the front reception area for the Office for Student Involvement answering calls directing inquiries greeting students and guests and managing traffic flow. Manages the offices general email account and provides administrative support for all corporate accounts within OSI . Drafts and prepares documents develops spreadsheets and reports distributes meeting agendas and minutes and supports special projects as determined by the Assistant Dean. Assists with updating departmental websites and preparing team meeting agendas. Reviews and approves flyers for posting around campus. Assists with managing locker rentals and distribution in the McShane Center. Oversees inventory and ordering office supplies stationery balloons and helium tanks. Supports the Student Clubs administrative team to ensure clubs have access to copying in OSI and assists with the review and approval of club fliers. Maintains updated office forms notices and contact information on Ramsinvolved. Assists with the sales of discount movie tickets and Metro Cards tracks staff vacation schedules handles vending machine reimbursements and oversees key distribution for OSI spaces.
Preferred Qualifications
College degree preferred. Oversight experience of student workers or equivalent preferred. Experience in higher education conference services or hospitality services is preferred.
Work Environment
Office Environment: Employees are protected from weather conditions or contaminants but not necessarily occasional temperature changes.
Reporting to the Assistant Dean for Student Involvement to provide clerical support in all areas of OSI and office management of projects as assigned by the supervisor.
Essential Functions
Assists the Assistant Dean and the administrative team within OSI in managing a high-traffic office overseeing Student Events and Programming Commuter Student Services the McShane Center and New Student Orientation. Provides clerical telephone scheduling and computer support for the Assistant Dean and other OSI areas as determined by the supervisor including front office reception and coverage in other reception areas as needed. Maintains the front reception area for the Office for Student Involvement answering calls directing inquiries greeting students and guests and managing traffic flow. Manages the offices general email account and provides administrative support for all corporate accounts within OSI . Drafts and prepares documents develops spreadsheets and reports distributes meeting agendas and minutes and supports special projects as determined by the Assistant Dean. Assists with updating departmental websites and preparing team meeting agendas. Reviews and approves flyers for posting around campus. Assists with managing locker rentals and distribution in the McShane Center. Oversees inventory and ordering office supplies stationery balloons and helium tanks. Supports the Student Clubs administrative team to ensure clubs have access to copying in OSI and assists with the review and approval of club fliers. Maintains updated office forms notices and contact information on Ramsinvolved. Assists with the sales of discount movie tickets and Metro Cards tracks staff vacation schedules handles vending machine reimbursements and oversees key distribution for OSI spaces.
Preferred Qualifications
College degree preferred. Oversight experience of student workers or equivalent preferred. Experience in higher education conference services or hospitality services is preferred.
Work Environment
Office Environment: Employees are protected from weather conditions or contaminants but not necessarily occasional temperature changes.
Key Skills
- Typing
- Clerical Experience
- Microsoft Publisher
- Microsoft Word
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Transcription
- Filing
- Administrative Experience
- Word Processing
About Company
Fordham is a top-ranked Catholic university in NYC, offering exceptional education in the Jesuit tradition to approx. 15,000 students across 9 schools.
