Office Assistant
Office Assistant
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Job Description
Metro East Web Academy Mission
Redefining normal: Breaking through barriers in education
Job Title: Office Assistant
Start: October 2025
Location: Gresham OR
Rate of Pay: $26.42/hr Full Time
211 day agreement/year
REQUIRED QUALIFICATIONS:
The requirements listed below are representative of the knowledge skill and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Relevant work experience in education business or a related field. An associates degree in a related field may be considered in lieu of work experience.
- Professional experience in a K-12 educational setting especially working with online at-risk or early college students.
- Strong verbal and written communication skills that adapt to the needs of diverse audiences including parents and students.
- Ability to effectively communicate with parents students and staff using traditional and contemporary technological means.
- Ability to foster and encourage positive interactions and relationships with students and families/guardians.
- Understand and implement trauma informed best practices.
- Understand skills/strategies for meeting the diverse needs of students and utilize them effectively.
- Demonstrated ability to maintain professionalism punctuality and a collaborative attitude.
- Strong attention to detail and ability to follow multi-step procedures accurately.
- Ability to read and comprehend instructions correspondence and memos. Ability to write simple correspondence and routine reports. Ability to present information and respond to questions from administrators teachers students parents and secretaries. Ability to communicate using correct grammar. Ability to communicate clearly and concisely in both oral and written form.
- Comfortable with learning new computer and database systems as necessary for student information management.
- Displays initiative to see both current and future problems or needs and to respond accordingly. Actively seeks to improve systems for efficiency and effectiveness.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to apply common sense understanding to carry out detailed written and/or oral instructions.
PREFERRED QUALIFICATIONS:
- Bilingual ability in either Spanish or Russian is highly desirable.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Call on pre-applications to ask the parent why they are interested in MEWA
- Call parents to schedule student/parent orientations
- Input FARMS information into Synergy
- Make and receive telephone calls take messages and route calls.
- Respond to inquiries from students teachers and parents.
- Type prepare distribute and file records reports and correspondence as requested.
- Assist at the Front Office:
- Buzz visitors in greet visitors and issue visitor badges.
- Assist with asset management system: track assets check out computers books and other equipment send invoices follow up with phone calls to collect equipment.
- Compile and submit a variety of daily weekly monthly and year-end reports as required.
- Operate standard office equipment e.g. computer (data entry) telephone calculator and copy/fax machines.
- Maintain regular attendance.
- Support other departments by tracking down documents and scheduling appointments and meetings.
- Follow school policies and standard practices while working collaboratively with teachers and families.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
- May occasionally supervise students.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is required to lift and pull or push articles up to 50 pounds. He/she sits most of the time but must walk frequently and at times stand.
The employee is required to reach with his/her hands and continuously repeat the same hand arm or finger motion many times as in typing. Manual and finger dexterity are essential to the job. He/she is constantly working to meet deadlines with severe time restraints. He/she must see and read fine print such as typed or handwritten materials and have good depth perception (fine muscle control). The employee must also be able to hear conversation in a noisy environment and to communicate clearly and concisely through speech.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is acceptable to this environment. The noise level can vary depending upon the daily activity but will still remain within the acceptable noise level range. He/she is frequently exposed to infection (germs bacteria viruses). The employee continuously interacts with the public staff and students. The employee must frequently meet multiple demands from several people. The work environment includes inside and outside areas. The employee is exposed to CRTs. The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. The individuals currently holding this position perform additional duties and additional duties may be assigned.
**The Metro East Web Academy strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster fairness equity and inclusion to create a workplace environment where everyone is treated with respect and dignity.
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job and that candidate may be one who comes from a less traditional background. We would encourage you to apply even if you dont believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position or how this would be determined please feel free to contact MEWA Administration to discuss your application. Preference will be given to those applicants with work or lived experience with culturally linguistically and racially diverse communities.
Employment Type
Full-Time
