Office Specialist I
Office Specialist I
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
OAKLAND HOUSING AUTHORITY
OFFICE SPECIALIST I
SALARY: $28.69 - $31.58 / HOURLY
CLOSING DATE/TIME: THURSDAY OCTOBER 9TH 2025 AT 8:59PM PST
DEFINITION
Under close supervision provides a variety of routine clerical support services to various Authority Departments; performs other related work as assigned.
ESSENTIAL FUNCTIONS
Specific duties will vary with the department to which assigned. The following list of duties is a description of the types of work that may be performed and is not intended to be all-inclusive. The omission of a specific duty does not make it unacceptable if the work assigned is at the equivalent level.
- Answers and directs phone calls voice mail and e-mail; and
- Greets visitors clients and staff; and
- Responds to general questions; and
- Refers inquiries as appropriate; and
- Takes messages; and
- Distributes forms and explains their completion; and
- Provides information on Authority programs and related referral services; and
- Updates and maintains filing systems including confidential files; and
- Sets up new files; and
- Receives pulls and files documents and records; and
- Types correspondence reports memos forms and related materials with accuracy completeness and in compliance with departmental procedures; and
- Inputs updates searches and retrieves data using spreadsheets computer databases and various automated systems; and
- Operates a variety of standard office equipment such as a personal computer typewriter phone fax calculator copier scanner or other department specific equipment; and
- Opens dates screens sorts routes and processes mail; and
- Prepares information packets and packets of required forms; and
- Maintains client/public information brochures and supplies; and
- Schedules appointments; and
- Maintains a calendar; and
- Schedules meetings and makes appropriate arrangements such as contacting participants reserving rooms and assembling materials and documents; and
- Performs dispatching duties.
MARGINAL FUNCTIONS
- May prepare a variety of handwritten or computer generated reports using established procedures and formats; and
- Performs other related work as assigned.
MINIMUM QUALIFICATIONS
Graduation from high school or GED with one year of paid clerical experience.
Bilingual skills in ASL Mandarin Cantonese Vietnamese and/or Spanish are a plus.
An equivalent combination of education training and experience will be considered.
REQUIREMENTS: Submit a typing test of 40 WPM. Email certificate to
Acceptable Certificates
- Any State Agency/Department (the Agency/Department that you are applying to may also give you a typing test)
- The Employment Development Departments (EDD) One-Stop Career Centers may offer free typing tests. For a location near you visit EDDs website at .
- Business schools or colleges
- Adult Education Centers
- Skills and Business Education Centers
- Online typing vendor
KNOWLEDGE & ABILITIES
KNOWLEDGE OF:
- Modern office methods practices and procedures;
- Basic record keeping;
- Standard PC software and hardware including computer applications such as Microsoft Word Excel and other related programs and systems;
- Customer service principles;
- Operation of standard office equipment;
- Proper format for typed material;
- Business standard English usage including grammar punctuation and spelling.
ABILITY TO:
- Type at a rate of 40 net words per minute;
- Perform general clerical work such as typing filing and reception;
- Learn the specific operations and procedures of the job;
- Proofread material for grammatical numerical and clerical accuracy;
- Learn understand interpret apply and explain departmental policies and HUD federal state and local government rules regulations and laws pertaining to the work assigned;
- Learn computer skills and other new technology;
- File with accuracy;
- Have effective communication skills;
- Follow written and verbal instructions; interact courteously and professionally with a culturally diverse general public and with other Authority employees;
- Provide quality customer service to internal and external clients;
- Use discretion and good judgment in the handling of sensitive and confidential information;
- Prioritize and complete work in a timely manner despite frequent interruptions.
TO APPLY: Please complete an employment application online at . Closing date / time for applications will be Thursday October 9th 2025 at 8:59pm pst.
Represented by Local 29
Required Experience:
IC
Employment Type
Full Time
