Office Specialist I

Oakland, CA - USA

Hourly Salary: $ 28 - 31

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

OAKLAND HOUSING AUTHORITY

OFFICE SPECIALIST I

SALARY: $28.69 - $31.58 / HOURLY

CLOSING DATE/TIME: THURSDAY OCTOBER 9TH 2025 AT 8:59PM PST

DEFINITION

Under close supervision provides a variety of routine clerical support services to various Authority Departments; performs other related work as assigned.

ESSENTIAL FUNCTIONS

Specific duties will vary with the department to which assigned. The following list of duties is a description of the types of work that may be performed and is not intended to be all-inclusive. The omission of a specific duty does not make it unacceptable if the work assigned is at the equivalent level.

Answers and directs phone calls voice mail and e-mail; and
Greets visitors clients and staff; and
Responds to general questions; and
Refers inquiries as appropriate; and
Takes messages; and
Distributes forms and explains their completion; and
Provides information on Authority programs and related referral services; and
Updates and maintains filing systems including confidential files; and
Sets up new files; and
Receives pulls and files documents and records; and
Types correspondence reports memos forms and related materials with accuracy completeness and in compliance with departmental procedures; and
Inputs updates searches and retrieves data using spreadsheets computer databases and various automated systems; and
Operates a variety of standard office equipment such as a personal computer typewriter phone fax calculator copier scanner or other department specific equipment; and
Opens dates screens sorts routes and processes mail; and
Prepares information packets and packets of required forms; and
Maintains client/public information brochures and supplies; and
Schedules appointments; and
Maintains a calendar; and
Schedules meetings and makes appropriate arrangements such as contacting participants reserving rooms and assembling materials and documents; and
Performs dispatching duties.

MARGINAL FUNCTIONS

May prepare a variety of handwritten or computer generated reports using established procedures and formats; and
Performs other related work as assigned.

MINIMUM QUALIFICATIONS

Graduation from high school or GED with one year of paid clerical experience.

Bilingual skills in ASL Mandarin Cantonese Vietnamese and/or Spanish are a plus.

An equivalent combination of education training and experience will be considered.

REQUIREMENTS: Submit a typing test of 40 WPM. Email certificate to

Acceptable Certificates

Any State Agency/Department (the Agency/Department that you are applying to may also give you a typing test)
The Employment Development Departments (EDD) One-Stop Career Centers may offer free typing tests. For a location near you visit EDDs website at .
Business schools or colleges
Adult Education Centers
Skills and Business Education Centers
Online typing vendor

KNOWLEDGE & ABILITIES

KNOWLEDGE OF:

Modern office methods practices and procedures;
Basic record keeping;
Standard PC software and hardware including computer applications such as Microsoft Word Excel and other related programs and systems;
Customer service principles;
Operation of standard office equipment;
Proper format for typed material;
Business standard English usage including grammar punctuation and spelling.

ABILITY TO:

Type at a rate of 40 net words per minute;
Perform general clerical work such as typing filing and reception;
Learn the specific operations and procedures of the job;
Proofread material for grammatical numerical and clerical accuracy;
Learn understand interpret apply and explain departmental policies and HUD federal state and local government rules regulations and laws pertaining to the work assigned;
Learn computer skills and other new technology;
File with accuracy;
Have effective communication skills;
Follow written and verbal instructions; interact courteously and professionally with a culturally diverse general public and with other Authority employees;
Provide quality customer service to internal and external clients;
Use discretion and good judgment in the handling of sensitive and confidential information;
Prioritize and complete work in a timely manner despite frequent interruptions.

TO APPLY: Please complete an employment application online at . Closing date / time for applications will be Thursday October 9th 2025 at 8:59pm pst.

Represented by Local 29

Required Experience:

OAKLAND HOUSING AUTHORITYOFFICE SPECIALIST ISALARY: $28.69 - $31.58 / HOURLYCLOSING DATE/TIME: THURSDAY OCTOBER 9TH 2025 AT 8:59PM PSTDEFINITIONUnder close supervision provides a variety of routine clerical support services to various Authority Departments; performs other related work as assigned.ES...