Sales & Marketing Admin Assistant (AO-13527)
Sales & Marketing Admin Assistant (AO-13527)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
ABOUT THE CLIENT:
Our client is a leading Australian provider of warehouse storage solutions with over 40 years of experience. They specialise in designing and supplying high-quality storage systems for industrial warehouses and retail stockrooms working with over 4000 customers across Australia and New Zealand.
JOB SUMMARY:
Sales & Marketing Admin Assistant to support our sales and marketing teams with day-to-day administration CRM management and content organization. This role will be responsible for maintaining accurate sales and marketing data in HubSpot ensuring company documents are well-managed within OneDrive and assisting with marketing and sales coordination activities.
KEY RESPONSIBILITIES:
Sales & Marketing Administration
Provide day-to-day administrative support to the sales and marketing teams.
Assist with preparation and maintenance of ISO 9001 documentation.
Assist with rebranding of company documents
Manage the folders of images etc in OneDrive
Estimate One
Daily Tasks
Manage leads from estimate one platform
HubSpot CRM Management
Daily Tasks
Assist the marketing team with tasks and updates to documents and files.
Weekly Tasks
Ensure accurate tagging segmentation and data entry of new leads and contacts into HubSpot
Run lead and pipeline reports for sales meetings and fill in the sales Powerpoint.
Clean duplicate contacts/companies and maintain database accuracy.
Monthly Tasks
Prepare dashboards for management review.
Company OneDrive & File Management
Maintain an organized folder structure in OneDrive for Sales Marketing and Admin.
Upload label and archive documents according to company standards.
Regularly audit folders to remove duplicates and outdated files.
Support the team with quick retrieval of documents when needed.
ISO9001 Compliance
Internal Audit Support assist with scheduling and coordinating internal audits including capturing evidence and maintaining audit records.
Document Control prepare update and format-controlled documents ensuring company branding and version control are maintained.
Compliance Accuracy check documentation for completeness compliance and alignment with ISO requirements before finalisation.
Opportunities for Improvement (OFIs) raise track and follow up OFIs with task owners to ensure timely close-out.
System Maintenance keep registers and records current in OneDrive and support preparation for external surveillance audits.
Benefits
- Australian clients and Australian hours (giving you great experience and an early finish!)
- Work from Home Allowance
- HMO for you AND a dependent from Day 1
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
Required Skills:
At least 3 years experience in Digital Marketing Intermediate Word and Excel skills Excellent oral and written communication skills Knowledge of relevant marketing tools and applications Experienced in Web Development and Designing Ability to work under pressure and meet deadlines CRM & Email Marketing: Intermediate to advanced skills in Zoho (or similar). Were keen on leveraging this platform even more. WordPress Publishing: Whilst the primary responsibility is publishing articles and blogs development capability would be an advantage. Design: Intermediate skills in Canva. Social Media: Beginner to intermediate skills. Our focus is on promoting our great work rather than being overly complex. SEO: While we use an external firm for SEO youll need to understand how to execute on their instructions and publish according to their guidelines. Analytics and Reporting: Monthly reporting of the success of our marketing efforts across all channels. Strong Organizational Skills: Youll have a lot of balls to juggle so the ability to prioritize and excel in internal communications is essential.
Employment Type
Full Time
