Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Executive Assistant provides high-level administrative support to senior leadership. He/she will proactively perform a variety of administrative functions requiring confidentiality initiative and sound decision making. The person in this position will be responsible for organizing planning and coordinating the administrative activities of their manager. The Executive Assistant will be expected to demonstrate a strong corporate image in all communications ensuring excellent use of both French and English in oral communications document writing translations and internal and external presentations.
Responsibilities
- Manage the calendar and resolve any scheduling issues (schedule and arrange meetings appointments conferences review and prioritize event invitations and meeting requests) ;
- Screen incoming calls answer questions take messages and forward calls to appropriate team members;
- Prioritize process and write incoming and outgoing emails;
- Draft and transmit correspondence with a high degree of accuracy;
- Prepare edit format Word Excel PowerPoint presentations agendas reports special projects and other documents in support of organizational objectives;
- Develop and implement an effective documentation and filing system
- Interact appropriately and effectively with external customers and stakeholders;
- Prepare coordinate all travel arrangements and reservations;
- Prepare and process expense reports;
- Manage assigned ad hoc projects - such as certain personal tasks events and/or family needs;
- Assist with various projects such as organizing meetings and events coordinating major files follow-ups with stakeholders coordination within the Executive Committee.
Qualifications :
- A Bachelors degree or College Diploma is preferred;;
- A minimum of eight (8) years experience working with an executive;
- Expert in MS Office Suite (Excel Word PowerPoint and Outlook);
- Knowledge of SAP software is an asset;
- An interest in the airline travel and/or hospitality industry;
- Excellent organizational communication and time management skills and abilities ;
- Ability to work in a fast-paced environment with changing priorities;
- Dynamic thorough reliable and motivated ;
- Meticulous and resourceful;
- Must provide excellent customer service.
- Excellent verbal and written communication skills in French and English;
Additional Information :
*A good knowledge of French is required for positions in Quebec. The incumbent will be required to communicate and collaborate frequently in English both orally and in writing with colleagues customers and other stakeholders in Quebec the rest of Canada and internationally.
Employment Equity
At Transat we foster an environment where inclusiveness respect and equity reign. We endeavour to build a workforce that reflects the diversity of our customers as well as the communities to which we travel. We encourage women members of visible minorities ethnic minorities aboriginal peoples as well as people with disabilities to submit their candidacy. Transat will accommodate people with disabilities throughout the recruitment and selection process. If you require an accommodation please contact us in order to work together in meeting adequately your needs.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Since their beginnings, they have surrounded themselves with the best in order to support thousands of companies in their digital transformation! If you are looking for new challenges and want to participate in a human adventure rich in projects, go is for you! ??
