Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Can you juggle competing tasks provide exceptional executive support and separate the urgent from important Stop scrolling this ones for you.
About us
CMC is a 100% Australian owned privately run civil contractor. With a strong focus on people culture and services we are proud of our 20-year legacy delivering multi-million-dollar civil works across Queensland and NSW. Our exceptional people deliver exceptional outcomes because they are valued supported and encouraged to grow. Join us and be part of our future success story.
About the role
We are seeking a highly organised and proactive Executive Assistant to support our Executive General Manager (EGM).
In this role youll be a trusted partner ensuring the EGMs strategic operational and client commitments are delivered seamlessly. Youll manage a dynamic schedule coordinate governance activities prepare minutes and action registers and act as a central point of communication across executives senior leaders and project teams.
Key responsibilities include:
- Coordinating and prioritising the EGMs diary meetings site visits and travel with foresight and contingency planning;
- Preparing agendas minutes and action registers ensuring follow-through and accountability;
- Serving as the liaison between the EGM and stakeholders drafting and formatting high-quality documents presentations and reports;
- Organising executive travel events forums and client engagements;
- Managing information flows digital filing systems and ensuring version control across documents;
- Providing administrative and financial support such as purchase orders invoices and expense claims;
- Championing consistent processes templates and continuous improvements that streamline executive support.
About you
You are an experienced Executive Assistant who thrives in a busy complex environment - ideally within the civil construction resources or engineering services sectors.
Youll bring:
- Significant experience supporting a C-suite General Manager or equivalent senior executive;
- Proven expertise in calendar control meeting governance and action tracking;
- Advanced Microsoft 365 skills including Outlook Word PowerPoint Excel Teams and SharePoint;
- Strong written communication skills with high attention to detail in documents and presentations;
- Exceptional organisational and time management skills with the ability to juggle competing priorities;
- Professional discretion sound judgement and confidence in handling confidential matters;
- Excellent interpersonal skills to build strong relationships across senior leaders clients and project teams.
Interested
Great lets talk
Submit your application here now so we can start the conversation about your next career move.
We respect your time and interest so you will receive a response whether shortlisted or not.
If you have any questions before applying for this opportunity please reach out to our internal recruiter Amanda Datchens at
Please note that unfortunately visa sponsorship is not offered for this role.
Therefore you will need to be an Australian citizen a permanent resident or have a current valid visa allowing you the right to work in Australia to apply for this position.
At CMC we celebrate diversity in all its forms and believe it makes us stronger. We warmly welcome people from all walks of life backgrounds and identities to apply and join us in building an inclusive and supportive workplace.
Strictly no agency emails or calls please CVs and/or introductions will not be accepted or acknowledged for this role. Thank you for respecting our internal recruitment process. Our preferred suppliers will be contacted directly if necessary.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
CMC is a leading civil infrastructure, mining and building contractor providing construction services to the public and private sectors.
