Marketing & Office Coordinator
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Job Location:
Wood Dale, IL - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
We are seeking a proactive and versatile Marketing & Office Coordinator to support our U.S. office in Wood Dale this role you will be responsible for coordinating marketing activities planning exhibitions handling office communication with our headquarters in the Netherlands and supporting daily office operations. This is a dynamic position for someone eager to learn highly organized and comfortable wearing multiple hats in a small-office environment.
Tasks
- Coordinate and support marketing activities including social media newsletters and campaigns.
- Plan and organize exhibitions and trade shows including logistics communication with vendors and on-site support.
- Maintain professional email communication with headquarters in the Netherlands.
- Perform basic website updates and adjustments (Webflow).
- Provide office support including answering phone calls and handling administrative tasks.
- Support coordination with suppliers customers and partners as needed.
Requirements
- Bachelors degree in Business Administration Marketing Communications or a related field (preferred but not required with strong relevant experience).
- 24 years of experience in sales support marketing coordination or office management.
- Experience with organizing trade shows or exhibitions is a strong plus.
- Familiarity with B2B environments (industrial transport or manufacturing sectors preferred).
- Ability to effectively coordinate between headquarters suppliers and customers.
- Basic knowledge of marketing tools (LinkedIn Canva Webflow).
Nice-to-haves:
- Fluency in Spanish or another European language.
- Graphic design basics (e.g. Canva Photoshop Illustrator).
Benefits
Health Dental & Vision Insurance discussable
401(k) Retirement Plan discussable
Paid Time Off (PTO) including vacation days personal days and paid holidays (15 days total)
Professional Development opportunities to attend trainings workshops and industry exhibitions.
Travel Opportunities occasional travel for trade shows and exhibitions in the U.S. and possibly abroad.
Your Own Office a dedicated office setup including a modern standing desk so you can focus and work comfortably.
Small Team Environment work in a collaborative setting where your contribution has a direct impact.
Growth Potential hands-on experience across marketing operations and office coordination with room to grow within the company.
Work-Life Balance fixed daytime schedule (7:30 AM 4:00 PM) with evenings and weekends free.
Wed love to hear from you! If you are excited about this opportunity and believe you are a great fit please submit your application including your resume and a short motivation.
Hiring Process:
- After reviewing applications selected candidates will be invited for an initial in-person or phone interview.
- Final candidates may be asked for a short assignment or practical case relevant to the role.
We look forward to welcoming a new colleague to our team!
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
