Office Services Coordinator
Office Services Coordinator
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Job Description
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Roles & Responsibilities:
As an Office Services Coordinator you will assist with providing administrative support to a small team or department.
This job is part of the Office Operations function. They are responsible for providing office support to a client business function or individual contributor.
What Youll Do:
Works under direct supervision provides routine reception and administrative support to an office.
Receives and directs incoming calls and visitors to appropriate personnel.
Solves routine issues and escalates accordingly.
Ability to provide general hospitality services and maintain a client-ready reception area conference rooms and other common areas.
Requests building and/or equipment services as needed.
Ability to perform general clerical duties such as distributing and tracking packages posting mail and arranging messenger services as needed. Troubleshoots for missed deliveries
Schedules and coordinates meetings held within the office to include conference room reservation equipment needed for meetings and catering.
Orders office supplies and other common use items for the office/location.
Oversees the proper maintenance of office equipment to include copiers phone systems and printers (color and B&W).
Solves minor equipment problems independently.
Oversees the proper maintenance of off-site storage records (tape back-up and hard copy).
Maintains relationships with vendors that provide services and goods to the office.
Ensures proper coding of invoices for services or goods for expense tracking purposes.
Provides information on brokers and project or listing details for proper expense allocation.
Other duties as needed.
No formal supervisory responsibilities in this position.
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisors.
What Youll Need:
High School Diploma or GED required.
Front Desk Concierge customer service or other hospitality experience preferred.
Minimum of one year(s) related experience (e.g. Front Desk Concierge or Customer Service roles)
Ability to comprehend and interpret instructions short correspondence and memos and ask clarifying questions to ensure understanding.
Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients co-workers and/or supervisors.
Ability to ensure cleanliness and organization of common areas and workspaces via regular office walkthroughs.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations.
Ability to solve problems in standard situations.
Requires basic analytical skills.
Intermediate skills with Microsoft Office Suite products such as Word Excel Outlook Teams etc.
Ability to work flexible work schedules based on business needs.
Physical Requirements:
The ability to lift up to 40 pounds and perform frequent physical tasks such as setting up meeting rooms walking through the office space or managing office supplies.
The ability to stand for extended periods of time.
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Employment Type
Full-time
