Administration and Coordinator Support (AO-13482)
Administration and Coordinator Support (AO-13482)
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
- Support the operation of client feedback tools including survey and dashboard admin liaising with childcare centres and managing admin and
- Monitor project milestones track progress and follow up on tasks to ensure timeliness.
- Maintain and update client and team documentation (project plans timelines contact lists proposals)
- Manage shared drives process administration and databses to ensure efficient processes.
- Handle correspondence including emails follow-ups and reminders for clients and internal stakeholders.
- Assist with planning workshops training sessions and events including presentation and materials preparation and participant communications.
- Coordinate onboarding workflows and training programs including pre-work follow-ups and check-ins.
- Design and manage training documents such as prestnations guides workbooks and admin assets.
- Provide support in course design and instructional design for training and development programs.
- Maintain accurate data in CRM systems and project management tools.
- Use platforms to support project workflows (Notion).
- Basic level of Administration tasks in Qualtrics feedback program.
- Design & creation competence on Canva.
- Microsoft suite (Outlook & Excel)
- Draft meeting invites internal/external updates and client messages.
- Support basic communications and ensure consistent messaging across teams.
Requirements
- 2 years experience in an administrative or coordination role.
- Strong organisational skills with excellent attention to detail.
- Clear and professional communication skills (written verbal and phone).
- Ability to multitask prioritise and manage time effectively.
- Proficiency with Microsoft Office (Word Excel PowerPoint).
- Familiarity with project management tools (Notion ideally) or willingness to learn.
- Experience with CRM systems and data entry.
- Canva skills for creating training and communication materials.
- Experience in instructional design or course design highly regarded.
- Proactive problem-solving and ability to anticipate needs.
- Strong interpersonal and collaborative skills.
- Ability to learn new systems and conduct own research in doing so.
- Discretion and ability to handle confidential information.
Benefits
- Australian clients and Australian hours (giving you great experience and an early finish!)
- Work from Home Allowance
- HMO for you AND a dependent from Day 1
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
Required Skills:
Notion Excel
Employment Type
Full Time
