Executive Assistant III
Executive Assistant III
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1 Vacancy
Job Description
Office of the Provost and Academic Affairs:
The Office of the Provost and Academic Affairs provides oversight to UCFs academic enterprise including the universitys 12 colleges and academic administrative units. The office works with academic leaders faculty staff students and advisors across UCFs colleges and multiple campuses to ensure excellence and drive world-class teaching and research.
The Opportunity:
The Executive Assistant III is a highly visible role representing the Office of the Provost and Academic Affairs and serving as the first face of contact for the Provost and Executive Vice President for Academic Affairs. The position is responsible for providing executive administrative and operational support to the Provost. The role is essential for enhancing operational efficiency managing priorities and enabling the Provost and other leadership to focus on institutional goals and executive decision-making. A high level of integrity and discretion is key for this role.
Responsibilities:
Serves as the primary administrative support to the Provost and Executive Vice President for Academic Affairs including calendar management preparedness for meetings and commitments travel coordination and preparing spend authorizations and expense reports in accordance with university procedures on behalf of the Provost.
Serves as a highly visible point of contact for the Provost academic leadership and the department. Maintaining a high level of professionalism assists guests addresses inquiries and confers with internal and external stakeholders including the Presidents Office to advance leadership and department priorities.
Collaborates with administrative and operational leadership to promote operational efficiency including the timely completion of tasks effective support for leadership and events predicting departmental and leadership needs and confirming accuracy and thoroughness of work with confidentiality tact and diplomacy.
Supports administrative leaders within the Office of the Provost and Academic Affairs serving as secondary support for calendar and administrative functions including meeting coordination operational tasks and supporting the management of special projects and processes while working independently with limited supervision.
Ensures the adherence of university policies and regulations governing administrative business processes. Confirms the accuracy of documents and items requiring Provost approval.
Other duties as assigned.
Minimum Qualifications:
Bachelors or Masters degree and 6 years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
Preferred Qualifications:
6 years of experience providing executive-level administrative support to executive leadership (C-suite leadership).
Familiarity with managing complex calendars travel arrangements and correspondence for executives.
Understanding of UCF organizational structures processes and policies.
Excellent time management skills with the ability to prioritize tasks in a fast-paced environment with competing deadlines.
Strong written oral and interpersonal communication skills with extensive experience interacting with staff and leadership at all levels of an organization.
Experience working in higher education.
Experience serving as primary point of contact for executives screening and prioritizing communications.
Experience with Workday or similar ERP systems.
Experience handling confidential information with discretion and professionalism.
Additional Application Materials Required:
In addition to your application please include a cover letter and resume.
Special Instructions to the Applicants:
Applicant must be authorized to work for any U.S. employer as sponsorship is not available for this position.
Are you ready to unleash YOUR potential
As a next-generation public research university and Forbes-ranked top employer in Florida we are a community of thinkers doers creators innovators healers and leaders striving to create broader prosperity and help shape a better future. No matter what your role is when you join Knight Nation youll play an integral role at one of the most impactful universities in the country. Youll be met with opportunities to connect and collaborate with talented faculty staff and students across 13 colleges and multiple campuses engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow youll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and youll have countless rewarding experiences that go well beyond a paycheck.
Working at UCF has its perks!UCF offers:
Benefit packages including Medical Dental Vision Life Insurance Flexible Spending and Employee Assistance Program
Paid time off including annual and sick time off and paid holidays
Retirement savings options
Employee discounts including tickets to many Orlando attractions
Education assistance
And moreFor more benefits information view the UCF Employee Benefits Guide.
Unless explicitly stated on the job posting it is UCFs expectation that an employee of UCF will reside in Florida as of the date the employment begins.
Department
Integrated Academic Resource Planning and AdministrationWork Schedule
Monday - Friday 8:00am - 5:00pmType of Appointment
RegularExpected Salary
$56030.00 to NegotiableJob Posting End Date
AMAs a Florida public university the University of Central Florida makes all application materials and selection procedures available to the public upon request.
UCF is proud to be a smoke-free campus and an E-Verify employer.
If an accommodation due to a disability is needed to apply for this position please call or email .
For general application or posting questions please email .
Required Experience:
IC
Employment Type
Full-Time
