Executive Assistant
Share
Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
At Medtronic you can begin a life-long career of exploration and innovation while helping champion healthcare access and equity for all. Youll lead with purpose breaking down barriers to innovation in a more connected compassionate world.
A Day in the Life
As Executive Assistant to the Vice President of JPN ANZ and Enterprise Accounts & Services you will be a trusted collaborator providing high-level support that ensures the smooth running of daily operations. The role is primarily focused on executive assistance including managing complex schedules coordinating meetings and events preparing documents overseeing travel and prioritising communications. Alongside these responsibilities you will also provide a level of personal support to ensure both professional and personal commitments are well managed. Success in this dual capacity calls for discretion tact and sound judgement as you will often be entrusted with sensitive and confidential matters. Flexibility integrity and the ability to build trust are essential.Tech-savvy and solutions-focused you will use digital tools to keep processes seamless and efficient while contributing to improvements in the way we work. This position also offers the opportunity to be involved in projects that strengthen business operations while working closely with a dynamic leader. To be successful you will need to be based in our Sydney office at least three days per week fostering strong collaboration and connection with the team.
Responsibilities may include the following and other duties may be assigned:
Provide comprehensive administrative support including diary and email management travel coordination (domestic and international) and expense processing.
Organise travel and accommodation arrangements ensuring smooth itineraries and logistics.
Coordinate team meetings including room and venue bookings conference call set-up (local and international) and agenda preparation.
Plan and manage team events offsite meetings conferences and quarterly business reviews.
Process invoices and purchase orders through SAP in a timely and accurate manner.
Gather and organise information to support presentations reports and business materials.
Assist in preparing and formatting presentation slides ensuring high-quality output.
Contribute to the drafting of organisational announcements communications and speeches.
Maintain and update email distribution lists and organisational charts to ensure accuracy.
Required Knowledge and Experience:
Minimum of 6 years experience in a senior secretarial or administrative role supporting an executive (e.g. Country Director Managing Director) ideally within a multinational commercial organisation.
Proven experience providing high-level administrative support including diary travel and communication management.
Advanced proficiency in the Microsoft Office suite with strong skills in preparing and formatting presentations.
Strong communication and influencing skills with the ability to liaise confidently with internal and external stakeholders on matters of significance.
Demonstrated ability to work with a high degree of autonomy initiative and sound judgement.
Experience identifying opportunities to improve systems and processes with the ability to recommend and implement enhancements to increase effectiveness.
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position but they are not an exhaustive list of all the required responsibilities and skills of this position.
Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits resources and competitive compensation plans designed to support you at every career and life stage.
About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission to alleviate pain restore health and extend life unites a global team of 95000 passionate people.
We are engineers at heart putting ambitious ideas to work to generate real solutions for real people. From the R&D lab to the factory floor to the conference room every one of us experiments creates builds improves and solves. We have the talent diverse perspectives and guts to engineer the extraordinary.
Learn more about our business mission and our commitment to diversity here
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
About Medtronic Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an excit ... View more
