Records & Data Management Clerk WY State Archives

Cheyenne, WY - USA

Hourly Salary: USD 18 - 18

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

This position ensures the ongoing access and preservation of historically and/or administratively important records through imaging services indexing and quality control that meet ANSI/AIIM and other professional standards.

Human Resource Contact:

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

Capture digital images of documents or microfilm according to best practices and/or Wyoming State Archives specifications performing quality control on digitized content.
Ensure proper handling of collection materialsprep materials by removing fasteners and handling small notes. Ensure the availability of metadata information. Prepare any necessary targets.
Perform quality control basic image enhancement and editing. File organizational tasks.
Create metadata according to best practices and/or Wyoming State Archives specifications. Work with archives and state agency staff to confirm assigned metadata fields.
Transfer final scans to the HPRM database Google Drive folder or other program.
Log scans to track the progress of scanning tasks.
Troubleshoot basic problems with hardware software and image quality. Refer to problems and ask questions of the supervisor as appropriate.
Collect and prepare Wyoming newspapers for the microfilm vendor.
Contact publishers when problems arise.
Coordinate with the microfilm vendor for paper pickup and microfilm deliveries.
Perform quality control complete entries for the microfilm database and file research and master rolls of microfilm when received from the vendor.
Maintain logs of all aspects of the microfilming of newspapers process.
Coordinate with the State Archivist to send invoices to public libraries for copies of newspaper microfilm and monitor payments.
Submit reports and routine updates on progress as required.
Communicate effectively.
Establish effective working relationships with state agencies.
Exercise appropriate judgment in compiling and providing information.
Other duties as assigned.

Qualifications

PREFERENCES:

Preference may be given to applicants with one or more years of experience scanning paper documents familiarity with Adobe/PDF creation software and with the Google Suite including Google Drive for sharing documents.

KNOWLEDGE:

Knowledge of scanning and imaging systems and procedures.
Knowledge of quality control standards for imaging.
Knowledge of current technology and trends in the profession.
Knowledge of personal computers including software such as spreadsheets relational database programs and scanning and imaging equipment.
Knowledge of data compilation and organization.
Skill in the use of scanners and image-capturing software.
Excellent customer service and communication skills.
Ability to work independently and as a team member.

MINIMUM QUALIFICATIONS:

Education:

Associates Degree (typically in Records or Data Management)

Experience:

0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician

Education & ExperienceSubstitution:

2-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Must be able to lift boxes weighing up to 40 pounds with or without accommodation.

NOTES:

FLSA: Non-Exempt
Wyoming State Parks and Cultural Resources is an Equal Employment Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. We do not discriminate on the basis of race religion color sex age national origin disability sexual orientation or any other class protected by state or federal laws in admission or access to our programs services activities hiring and employment practices.

Supplemental Information

Clickhere to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Description and Functions Open Until FilledGENERAL DESCRIPTION:This position ensures the ongoing access and preservation of historically and/or administratively important records through imaging services indexing and quality control that meet ANSI/AIIM and other professional standards.Human Resource...