Human Resources Specialist II (Records)

Agency

Department

The Human Resources Specialist II - Records under general supervision performs moderately complex and specialized human resources duties. Compiles and prepares reports and documents related to human resources activities files and record retention. Advises staff on issues rules policies regulations and standard administrative procedures related to human resources record management. May conduct audits of human resources activities to ensure compliance with records policies and procedures and other related human resources areas. Assist in the development monitoring and continued review of comprehensive records management policies and procedures that comply with legal Prairie View University A & M and system standards.

This position may pay up to $5416.00/month depending on the qualifications and experience of the selected candidate.

Responsibilities:

• Assist with implementing and maintaining human resources record management functions; to include digital and physical records. This includes the creation storage retrieval and archival of personnel records for current former and transferred employees and other HR documents and data. Safeguards the integrity and confidentiality of records and employee information.

• Collaborates with other university departments to obtain needed documentation for employee personnel files and other HR records. Ensure employees files and HR records are accurate and updated in a timely manner. Assist in responding to unemployment claims to include submitting relevant personnel information and obtaining information from other departments.

• Ensures HR records are digitalized and digital copies are accurately classified indexed and stored in the appropriate files. Continually researches records technology systems and reviews current HR processes to make sound recommendations for innovative and up-to-date computerized processes and systems.

• Serves as a point of contact in the specialized human resource function of records management and retention. Processes open records requests ensuring accurate information is submitted effectively timely and properly recorded. Assists supervisors and employees with HR records-related questions and provides guidance to departments regarding HR records practices compliance laws regulations and ethics. Effectively communicates HR records practices and policies to employees.

• Assists with records management document retention and other related specialized training and keeps training materials updated. Compiles and prepares reports and documents related to human resources record management activities. Completes HR records - related internal audits to identify needs and any deficiencies. Coordinates the dissemination of results and recommends corrective actions.

• Assists in planning developing revising and implementing human resources records policies procedures and forms. Assists in ensuring HR department compliance to the records retention schedule PVAMU and TAMUS regulations and applicable state and federal laws.

• May cross train on other specialized human resource functions within the department.

• Performs other duties as assigned.

Required Education and Experience:

• Bachelors Degree

• Two years of related experience.

• Experience developing or improving record management processes.

• Knowledge of confidentiality and data protection standards.

• Familiarity with employment laws and record retention practices and policies.

• Experience with electronic document management systems.

Preferred qualifications:

• Proficiency in HRIS systems.

• Prior work in higher education.

• Knowledge of legal and regulatory requirements (i.e. HIPAA FMLA ADA).

• Experience in supporting HR processes that involve documentation (i.e. onboarding offboarding Employee Relations).

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.