Budget Analyst
Budget Analyst
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$ 79810 - 112299
1 Vacancy
Job Description
About College of the Desert
The College of the Desert Desert Community College District enrolls approximately 15000 students each academic year with steady enrollment growth each year. College of the Desert embraces diversity in all forms and the right of all people to have access to quality higher education in a safe learning environment. Designated as a Hispanic-Serving Institution (HSI) College of the Desert administers an array of student programs specifically focused on student support and helping students achieve their educational and career goals. As a two-year college we offer Associates Degree for Transfer both in Art and Sciences Associates Degrees and Certificates across a wide range of disciplines.College of the Desert is a district that consists of leadership staff and faculty who are committed to enhancing our community through supporting the academic success of all of our students including students of color students with disabilities students who are first generation to college veterans students of all ages students with diverse socio-economic backgrounds dreamers and students of diverse sexual orientation and gender expression.
When you join College of the Desert you can expect to be part of a diverse inclusive and collaborative community. We provide students with a rich and dynamic learning experience that embraces differences emphasizes collaboration and engages students in and out of the classroom. We are committed to ensuring that College of the Desert is a welcoming place for the success of all students.
Interested in learning more about College of the Desert and the Coachella Valley Visit the links below.
Who We Want:
College of the Desert is seeking individuals from a broad range of cultural heritages socioeconomic backgrounds genders abilities and orientations. As such we prioritize individuals who fully demonstrate their understanding of the community we serve the benefits of diversity in a professional and educational setting and values creating a culture that brings people together. A successful candidate will value working in a collegial collaborative environment that is guided by a commitment to inclusion student education and equity. An equity-minded individual is a person who already does or has demonstrated the desire to:- Understand the importance of holding ourselves accountable as faculty staff and leadership for closing equity gaps and engaging in equitable practices;
- Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
- Encourage positive race-consciousness and embrace human difference;
- Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
- Strategically build buy-in and participation among colleagues for equity-related initiatives.
BASIC FUNCTION
BASIC FUNCTION
Assists in the planning coordination development and maintenance of the Districts budget; formulates maintains and verifies complex financial statistical and budgetary analysis of the Districts resources; performs a variety of quantitative and qualitative analytical tasks; maintains and monitors position control for the District.
SUPERVISION RECEIVED
Receives supervision and direction from the Director Fiscal Services or Area Supervisor.REPRESENTATIVE DUTIES
REPRESENTATIVE DUTIES
1. Assists in the planning coordination development and maintenance of the Districts annual tentative and final budgets for all resources in accordance with the District budget allocation model; inputs data into the Districts financial database; performs financial projections; and maintains current and historical data including funding allocation formulas and spending patterns.
2. Maintains position control to track permanent vacant and new positions; monitors permanent salary accounts for salary savings; prepares reports related to salary and benefit costs.
3. Prepares documents for Board of Trustees presentations.
4. Assists in reviewing and evaluating all District budget and expenditures for accuracy/appropriateness; reviews and researches journal entries and adjustments; processes District budget and expenditure transfers; develops and maintains budget controls; monitors budget items and provides recommendations on budget allocations.
5. Performs high level problem solving forecasting and statistical and trend analysis of financial data and use of funds for the operating budgets of facilities restricted funds personnel special revenue sources and self-insurance funds; recommends adjustments in program spending.
6. Maintains general knowledge of grant contractual provisions and requirements; advises and collaborates with grant program directors as necessary; assists with the establishment of grant budgets; monitors revenue and expenditures; assists in the reporting and billing process; develops reporting mechanisms and tools.
7. Assists in preparing maintaining and auditing a variety of financial and statistical reports statements and records related to assigned funds and accounts; reviews and analyzes financial records and reports to ensure accuracy completeness and compliance with established guidelines procedures funding source requirements and Generally Accepted Accounting Principles (GAAP).
8. Performs a variety of technical and analytical tasks related to the monitoring and administration of State and local bond construction projects including monitoring contract financial data/cash flow analysis/budgets/spending analysis and reconciliation and filing reimbursement claims through the State facility management database.
9. Provides technical assistance in managing fiscal resources budgetary solutions and financial management as appropriate.
10. Assists other departments in the fiscal year-end closing process; prepares and closesgrants calculates carry-over reconciles revenues and expenditures creates financial accruals and resolves any irregularities. 11. Maintains and upholds the Districts chart of accounts for all District financial systems in accordance with the guidelines of the California Community Colleges Chancellors Office Budget and Accounting Manual.
12. Provides recommendations regarding modifications automation and enhancements on department systems processes and/or procedures.
13. Acts as liaison regarding software applications with county office and participates in meetings with District departments and outside agencies.
14. Performs other related duties as assigned.MINIMUM QUALIFICATIONS
Education and Experience:
A bachelors degree from an accredited college or university in accounting finance public administration statistics business administration or related field is required and three (3) years of increasingly responsible experience in budget finance and/or accounting administration that includes two years of experience in fund or public agency accounting; or an equivalent combination of education training and/or experience.
Licenses and Certifications:
None.
QUALIFICATIONS
Knowledge of:- Generally Accepted Accounting Principles (GAAP).
- Governmental and/or fund accounting principles and procedures and accounting system requirements and procedures.
- Financial accounting systems.
- Federal and State financial reporting systems and processes.
- Principles of budget preparation analysis and management.
- Principles and practices of accurate position control management.
- Methods and techniques of maintaining charts of accounts.
- A diverse range of funding mechanisms used in District operations.
- Applicable federal state and local laws rules regulations ordinances and organizational policies and procedures relevant to assigned area of responsibility.
- Research and reporting methods techniques and procedures.
- Technical report writing and preparation of correspondence.
- Methods practices principles procedures and terminology used in accounting and finance.
- Modem equipment and communication tools used for business functions and program project and task coordination including computers and software programs relevant to work performed.
- Utilize quantitative and qualitative statistical analysis for information gathering and reporting.
- Perform a variety of professional financial duties involved in reviewing analyzing auditing reconciling and maintaining assigned budgets.
- Prepare and analyze comprehensive financial statements and accounting reports.
- Calculate post audit research and adjust journal entries including income and expenditures.
- Reconcile various fiscal statements to ensure accurate fund accounting as assigned.
- Analyze financial data and draw sound conclusions.
- Make recommendations regarding financial impact formulate and recommend revisions to financial processes and procedures as needed to ensure effective and efficient operations.
- Work under the pressure of recurrent and critical deadlines.
- Understand interpret and apply all pertinent laws codes regulations policies and procedures and standards relevant to work performed.
- Effectively represent the department and the District in assigned meetings.
- May provide lead guidance to temporary staff and/or student workers.
- Demonstrate sensitivity and understanding of the diverse academic socioeconomic disability and ethnic backgrounds of students staff and the community.
- Independently organize work set priorities meet critical deadlines and follow-up on assignments.
- Exercise independent judgment within general policy and procedural guidelines.
- Effectively use computer systems software applications relevant to work performed and modem business equipment to perform a variety of work tasks.
- Communicate clearly and concisely both orally and in writing.
- Establish maintain and foster effective working relationships with those contacted in the course of work.
- Provide efficient high-level customer service to public vendors contractors and District personnel.
EMPLOYMENT STATUS
EMPLOYMENT STATUS:
PHYSICAL DEMANDS:
Must possess mobility to work in a standard office setting and use standard office equipment including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend stoop kneel reach push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift carry push and pull materials and objects up to 25 pounds. The functions of this classification must be performed by the incumbent with or without reasonable accommodations.
WORKING CONDITIONS:
Employees work in an office environment with moderate noise levels controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset individuals in interpreting and enforcing departmental policies and procedures.SCHEDULE & LOCATION:- This position is scheduled 40 hours per week 12 months per year.
- The schedule is Monday Friday from 8:00 a.m. 5:00 p.m.
- The primary location is Palm Desert Campus.
- The schedule and location is subject to change based on District need.
REQUIRED DOCUMENTS:- RESUME:Must include length of employment (month/year start and end dates) for each employer.
- Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
- College Transcripts: Diplomas will not be accepted in lieu of the required transcripts.
IN YOUR APPLICATION:- List of References: References should include at least two supervisors and two colleagues. Please include name title email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.
TIMELINES:- For consideration please apply by Friday October 17 2025.
- Interviews are tentatively scheduled in-person on Wednesday November 19 2025.
- Tentative schedule is subject to change based on District need.
FAQs:For additional information click here:Recruitment Frequently Asked Questions
PLEASE NOTE:- Employment is contingent on residence in California.
- Applicants must be authorized to work for any employer in the U.S.
- College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA.
Notice to all Candidates for Employment:
DISTRICTRIGHTS: College of the Desert reserves the right to re-open re-advertise delay or cancel filling this position.
TheSELECTED CANDIDATEis required to complete the following prior to employment:
- Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
- Have fingerprints taken by a Live Scan computer at the candidates expense (Clearance must be received prior to the first day of employment).
- Present original documents for proof of eligibility to work in the United States including a Social Security Card; (Note: We are unable to sponsor or take over sponsorship of an employment Visa at this time.)
- Participate in a new hire onboarding completing all required tasks and forms.
- May be required to complete a fitness for duty physical exam based on the job description as applicable.
The Immigration Reform and Control Act of 1986 Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The Desert Community College District (DCCD) will not sponsor any VISA applications nor take over any VISA.
Employees must reside in California while employed with the Desert Community College District (DCCD).
California Public Employees Retirement SystemandCalifornia State Teachers Retirement System:
A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the DCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS) who accepts employment with the DCCD to perform service that requires membership in CalPERS is eligible to elect to continue retirement system coverage under CalSTRS
Disability Accommodations:
If you require special accommodations in the application and/or evaluation process please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date by either calling (760) 773 -2529 or sending an e-mail to
Attendance Requirement:
All DCCD employees are required to report to work on a regular and consistent basis as scheduled to assigned job.
Campus Crime and Safety Awareness:
Information regarding campus crime and safety awareness can be found at
Non-Discrimination Notice:
The DCCD provides access to its services classes and programs without regard to national origin immigration status religion age gender gender identity gender expression race ethnicity color medical condition military and veteran status genetic information ancestry sexual orientation marital status physical or mental disability pregnancy or because they are perceived to have one or more of the foregoing characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.
California Fair Chance Act:
The DCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check if the DCCD is concerned about a conviction that is directly related to the job you will be given the chance to explain the circumstances surrounding the conviction provide mitigating evidence or challenge the accuracy of the background report.
Diversity Equity Inclusion and Equal Employment Opportunity:
The DCCD is committed to creating an academic and work environment that fosters diversity equity and inclusion (DEI) and equal employment opportunity (EEO) for all and ensures that students faculty staff and managers of all backgrounds feel welcome included supported and safe. Our culture of belonging openness and inclusion makes the DCCD a unique and special place for individuals of all backgrounds.
The DCCD is looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic socioeconomic cultural disability gender identity sexual orientation and ethnic backgrounds present within our community. When you join the DCCD you can expect to be part of an exciting thriving equity-focused and inclusive community that approaches higher education with the lens of social justice and collaboration among students faculty staff managers and community deciding whether to apply for a position at the DCCD you are strongly encouraged to consider whether your values align with the DCCDs mission and goals for DEIA and EEO.
Additional Resources
- Americans with Disabilities Act (ADA)
- California Department of Fair Employment and Housing (FEHA)
- Job Accommodation Network (JAN)
- AP 7100 - Commitment to Diversity
- COD - Equal Opportunity Plan
- Department of Labors Office of Federal Contract Compliance Programs (OFCCP)
THE DCCD IS AN EQUAL OPPORTUNITY EMPLOYER
Required Experience:
IC
Employment Type
Full-Time
