Academic Advising Manager
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
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Job Category:
Academic StaffEmployment Type:
RegularJob Profile:
Academic Advising ManagerJob Summary:
The Academic Advising Manager provides comprehensive academic advising to undergraduate students in the School of Education and leads the coordination of the Schools participation in the campus-wide Summer Orientation Advising and Registration (SOAR) program. This role supports student success through individualized guidance program planning and strategic leadership of summer onboarding initiatives.
Responsibilities
Academic Advising (70%)
Provide academic advising and referrals to campus resources for undergraduate and prospective students.
Interpret and communicate School of Education and university academic policies procedures and program requirements.
Support student decision-making related to course selection study abroad and pre-professional experiences.
Advise students through multiple modalities: one-on-one appointments group sessions drop-ins virtual advising and program-specific events.
Maintain accurate and timely records of student interactions using the Advisor Notes System and Starfish.
Advocate for student needs and represent the School of Education on internal and campus-wide committees.
SOAR Program Management (30%)
Serve as the School of Education representative on the campus SOAR coordinating committee.
Develop the summer student enrollment schedule and advising calendar.
Coordinate advisor training and establish School-specific advising policies for SOAR.
Participate in hiring and onboarding of peer advisors and a graduate assistant.
Collaborate on the creation and revision of advising materials used during SOAR.
Collect and report data on student enrollment and advising outcomes.
Work with departments and programs to ensure course access and enrollment support throughout the summer
Key Job Responsibilities:
- Develops and implements academic advising events such as workshops panel discussions and guest speakers
- Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests skills and values to match appropriate field of study/career options and refers students to appropriate institutional resources
- Participates in the campus-wide advising community providing input to leadership regarding the development of advising recruitment and co/curricular programs offered by the school/college
- Receives processes and responds to academic inquiries according to established policies and procedures
- Proactively engages students as needed
- Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum
- Supervises unit staff and/or plans organizes allocates resources assesses performance and leads the operational activities of a function within the advising or academic services portfolio such as program management and/or curriculum management
Facilitates Student Orientation Advising and Registration (SOAR) program in SOE by providing leadership for structure programming and delivery of content.
- Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies
Department:
The Student Services office serves as the academic deans office for all undergraduate students in the School of Education. Work in the office includes academic and career advising prospective student recruitment retention scholarships curriculum policy and other academic and student affairs support.
Compensation:
Minimum: $65000.00 annually
Commensurate with qualifications and experience. This position offers a comprehensive benefits package including generous paid time off competitively priced health/dental/vision/life insurance tax-advantaged savings accounts and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.
Required Qualifications:
Demonstrated knowledge of academic or career advising practices in a higher education setting with at least two years of professional experience.
Proven ability to coordinate or manage projects or programs within a college or university environment.
Strong written and verbal communication skills with the ability to convey complex information clearly to diverse audiences.
Excellent organizational and time management skills including the ability to prioritize tasks and manage multiple responsibilities effectively.
Proficiency in working with data sets including the ability to interpret analyze and present student-related data accurately.
Understanding of undergraduate student development and the ability to support students from a variety of backgrounds and experiences.
Preferred Qualifications:
Experience supporting or coordinating new student orientation programs particularly in an advising or administrative capacity.
Familiarity with student advising tools and systems such as Starfish and the Advisor Notes System.
Ability to collaborate effectively across departments and participate in campus-wide committees or initiatives.
Experience developing or delivering training materials and resources for advising staff or student support programs.
Education:
Bachelors required Masters preferred
How to Apply:
Please go to the Apply Now area and select your current UW Employment Status. Upload a copy of your current resume and a cover letter.
This position has been identified as a Position of Trust and requires a criminal background check prior to hire.
Contact Information:
Nicole Spear
Institutional Statement on Diversity:
Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus please visit:Diversity and Inclusion
The University of Wisconsin-Madison is an Equal OpportunityEmployer.
Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings click here.
To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
Required Experience:
Manager
Key Skills
- Experience Working With Students
- Presentation Skills
- Project / Program Management
- Organizational skills
- Ellucian
- Records Management
- Academic Advising
- LMS
- Teaching
- Program Development
- Public Speaking
- Writing Skills
About Company
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