Trust Operations Officer
Trust Operations Officer
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Job Description
About the Department
The Aberdeen Group Charitable Trust is focused on delivering practical support to help people across the UK overcome barriers to employment and improve their financial wellbeing.
Taking a stage not age approachtailoring help for individuals at key life moments whether theyre battling with low financial confidence because of little or no financial education entering the workforce returning after time away or navigating key transitions later in life.
The emphasis is on getting support directly to those who need it through creating partnerships with local organisations offering hands-on programmes that tackle barriers relating to employment and financial resilience while continuing to support some key areas of research aligned to this theme.
By supporting both research and programme delivery the strategy aims to empower people to build resilience gain meaningful employment and take control of their financial future.
About the Role
This is a key role in keeping the Trust running smoothly. Youll work across different areas such as finance operations communications and funding helping to make sure things get done properly behind the scenes and support the day to day running of the Trust. The role of Operations Officer helps to ensure we can create meaningful partnerships that have a measurable impact on the communities in which we support.
Key Responsibilities
Financial Administration
Help keep track of the Trusts spending and income
Make payments to partners and suppliers and keep good records
Help prepare financial updates
Support with board meetings write up minutes and file important documents
Support the Trusts annual account submission and reporting window.
Help draft and process contract agreements with partners and partnership with Aberdeen Groups legal and procurement teams ensuring compliance with policies and guidance.
Maintain an up-to-date register of contracts tracking key dates such as renewals and terminations.
Communications
Help manage the website and social media pages
Create materials for events and programmes
Support newsletters and campaigns to share what we do
Funding
Support with the administration linked to the funding process
Help review applications and short list for directors approval
Track deadlines and manage expectations to ensure these are met
Collect information on the impact of our funding to support the production of our annual impact report.
Input submission to the B4SI platform annually to report on our social impact.
Admin Support
Manage the mailbox and respond to general enquiries
Schedule Board meetings
Assist in collating Board packs
Keep governance processes up to date
About the Candidate
The ideal candidate will possess the following:
Highly organised and proactive with experience in administrative / operational support with a passion for working in the charitable sector.
Confident handling a variety of tasks across finance communications governance and general operations with strong attention to detail and the ability to manage multiple priorities.
Excellent written and verbal communication skills are essential.
The ability to work across multiple departments in a corporate environment to build effective relationships would be highly desirable.
We are proud to be a Disability Confident Committed employer. If you have a disability and would like to apply to one of our UK roles under the Disability Confident Scheme please notify us by completing the relevant section in our candidate questionnaire. One of our team will reach out to support you through your application process.
Our benefits
Theres more to working life than coming home with a good salary. We have an environment where you can learn get involved and be supported.
When you join us your reward will be one of the best around. This includes 40 days annual leave a 16% employer pension contribution private healthcare and a range of flexible benefits including gym discounts season ticket loans and access to an employee discount portal. You can read more about our benefitshere.
Our business
Enabling our clients to be better investors drives everything we do. Our business is structured around three distinct areas our vectors of growth focused on our clients changing needs. You can find out more about what we dohere.
An inclusive way of working
Whatever way you like to work if you have the talent and commitment to join our team wed like to hear from you.
At Aberdeen weve adopted a blended working approach. This approach combines the benefits of face-to-face collaboration coaching and connecting in our offices with the flexibility of working from home. It enables colleagues to find a balance that works for their roles their teams our clients and our business.
Required Experience:
Unclear Seniority
Employment Type
Part-Time
