2526-235 Administrative Assistant (OA13) IT Campus

Working in a team environment and reporting to the Academic Chair School of Health and Human Services and School of Business and Creative Industries you will:

• Provide a full range of administrative support services to the Academic Chair with an emphasis on providing superior customer service to all stakeholders.
• Coordinate the day-to-day operational functions of the department.
• Assist the Academic Chair with scheduling calendar management booking meetings answering questions from students data collection and management supporting faculty maintaining an online filing system maintaining program files as well as general office support as required.
• Coordinate program budgeting workflow ensuring accuracy.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10) will also be considered.
• You have a minimum of three (3) years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.

• Experience providing administrative support within an academic setting would be considered an asset.

• Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.
• You are familiar with and comfortable using computer applications such as Microsoft Office Suite e-mail and Office 365 including Excel SharePoint and Microsoft Teams.
• Occupational experience that includes working with PeopleSoft or similar Enterprise Resource Planning (ERP) systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
• Experience in training/facilitation preparation delivery and evaluation would be considered an asset.
• Experience supporting/providing service to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity diversity inclusion accessibility and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in providing front end support in a very busy office environment.
• You are known for your problem solving and critical thinking skills.
• You possess excellent time management multitasking and task prioritization skills.

• You have strong attention to detail skills.

• Demonstrated professionalism and understanding of confidentiality.

• You possess excellent coordination skills specifically related to supporting management in the day-to-day operation of their department.
• You have proven records and information management skills and abilities.
• You have strong project management skills with a demonstrated ability to juggle prioritize and implement multiple simultaneous projects.
• You are dedicated to life-long learning.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons Black/African Nova Scotians members of racially visible communities persons with disabilities persons of a minority sexual orientation gender identity and/or expression and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into five campus regions and three stand-alone campuses. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCCs commitment to accessible high-quality education across the province.

• Eastern Region: Includes Pictou Campus Strait Area Campus and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus Cumberland Campus and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg Shelburne Burridge Campuses and Digby Learning Centre
• Valley Region: Includes Kingstec Campus Annapolis Valley Campus and the Centre of Geographic Sciences (COGS)

Stand-Alone Campuses:

• Ivany Campus
• Sydney Waterfront Campus
• eCampus

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process please follow this link.

Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Nikki Berrigan HR Generalist at emailprotected. Our Employee Workplace Accommodation Policy can be found here.