Payroll Specialist
Payroll Specialist
Posted on :
25-09-2025
Employer Active
1 Vacancy
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Job Description
Location: Hybrid (Remote and Vancouver Office)
Type: Full-time
Compensation: CAD dependent on experience.
About the Role
Hi Im Anna CFO at Zen Educate. Were looking for a Payroll Specialist based in Vancouver who brings strong financial and payroll experience in both the US and Canada.
As we rapidly grow across the UK and US finance is playing an increasingly strategic role. We need someone who thrives on ownership is great at building efficient systems and can confidently navigate the financial requirements of a business growing at pace.
About Zen
Zen Educate is a technology company that matches schools with temporary educator staff. Our mission is to change the world of education recruitment. Schools spend over $9bn a year on temporary educators with over $2bn per year of that spent on fees that take money out of the education system. By leveraging the latest technology we purpose built a platform that helps schools to pay less while educators earn more.
We want students to have access to the best education possible and we go the extra mile to find onboard match and coach incredible educators that deeply care about their students. We wake up every day on a mission to care more. We care more about our schools. And we care more about our is your chance to make a difference and join a high growth tech startup on the ground floor. We are a collaborative company and the career growth opportunities are endless if you are someone willing to dive in be entrepreneurial and do whatever is needed to get the job done. We are passionate about learning and development and will invest in both your personal and professional growth.
We have recently raised our Series B funding of $37mil the largest round in European EdTech this year. This is an exciting opportunity to make a difference and be part of a high growth start-up that is expanding rapidly in the UK and US markets!
What Were Looking For
We want someone who has great attention to detail who is passionate about delivering the best experience to our educators. Some traits that define success in this role:
- Youre hands-on and love getting into the detail
- Youve worked across jurisdictions ideally including US payroll and tax
- You seek to improve and automate not just maintain
- You communicate clearly and confidently with stakeholders at all levels.
What Youll Be Doing
- Own payroll for our educators in the US and our internal team in US and Canada. We pay c. 1500 educators each week.
- Ensuring compliance; all payroll deductions filings and reporting are compliant with both US and Canadian labor laws and tax regulations
- Respond to educator inquiries regarding payroll-related issues including pay discrepancies deductions and tax withholdings
- The face of finance to the Schools we support in the US. Dealing with invoice queries.
- Collaborate with cross-functional teams to support our educators
- Improve and streamline processes from payroll to invoicing
Tools & Systems
We use Xero as our accounting system. Familiarity with it is helpful but not required adaptability and a tech-friendly mindset are more important.
A love of Excel is essential!
Growth & Career Path
We value impact over titles. The US business is growing fast and as the second permanent hire in the finance team in the US you will have plenty of opportunity to grow. Well support your development with honest feedback flexibility and clear progression criteria.
Our Culture
- Our finance team is distributed across the UK Europe and North America. Even though we are not all physically together we are a tight knit team and work closely and collaboratively.
- Were still building. Youll help shape systems not just maintain them.
- Diversity and inclusion matterand were still learning how to do better. If youd be the first of something on our team we want to support you.
What the Team Say
One of the most rewarding parts of working in finance at Zen is how embedded we are in the business. Its not just about numbers its about partnering with teams to make the right decisions. Zens growth means we are constantly tackling new challenges which keeps work fresh and interesting! We are also a really close team who support each other in our day to day.
I genuinely enjoy my role at Zen it challenges me inspires growth and allows me to make a meaningful impact to our schools whilst working with a friendly and supportive team
What genuinely resonates with me about working at Zen is the powerful combination of great people (especially in the finance team) and the profound impact our business has. Were addressing critical issues. Zen has grown rapidly both organically and inorganically this provides many opportunities to dive into something new and is a great pathway for personal and professional development
Hiring Process
We move fast. Heres what to expect:
1. Initial chat A quick screen to align expectations and answer questions.
2. Secondary chat - with Annie our Head of Finance in the US.
3. Interview with Annie our Head of Finance in the US and one other team member plus technical task (in person in our Vancouver office) A session to walk through your career to date past challenges and how youd approach real Zen scenarios.
4. Final values-based conversation With a member of leadership to discuss mindset alignment and growth goals.
Ready to Apply
If youre a payroll professional in Canada with experience in US finance and youre excited to be part of a finance team supporting real-world outcomes in educationwed love to hear from you.
Apply now or reach out with questions.
$60000 - $80000 a year
Required Experience:
Unclear Seniority
Employment Type
Full Time
Key Skills
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