Administrative Assistant

About HUB

In a rapidly changing world HUB advises businesses and individuals on how to prepare for the unexpected. As one of the worlds largest insurance brokers our focus is dedicated to providing our customers with the peace of mind that what matters most will be protected through unrelenting advocacy and tailored insurance solutions that put our clients in control. Our growing team of professionals across North America represents a broad deep and one-of-a kind aggregation of entrepreneurs and leaders recognized for their excellence throughout the insurance community

Why Choose HUB

Throughout our network of more than 550 HUB offices in North America we offer a competitive exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse challenging work environment with financial security and career satisfaction.

We are the perfect fit if you:

• are seeking a progressive work environment at a rapidly growing organization
• have a desire to help others protect their future
• have an entrepreneurial spirit and are challenged by the opportunity to grow the business
• are focused on learning and development to enhance your industry knowledge and expertise
• are a self-starter willing to invest time and energy to learn the technical aspects of our business
• believe in integrity and building success by developing relationships with others

Summary

This position is also known as the Director of First Impressions! We are looking for a welcoming helpful efficient addition to our agency. The ideal candidate will possess a professional demeanor and appearance excellent interpersonal skills and strong client service skills. Must be able to embrace challenges and overcome obstacles in search of creating efficiencies within a team environment. This position also requires a high level of confidentiality accuracy and attention to detail.

Job Responsibilities

• Manage day-to-day front office operations and uphold a professional welcoming environment.

• Greet and direct clients guests and visitors in person and via telephone with professionalism and courtesy.

• Provide administrative support to multiple departments ensuring timely and accurate completion of tasks.

• Coordinate logistics for meetings conferences and agency events.

• Maintain organized filing and scanning systems for records and documentation.

• Monitor order and manage office supplies to ensure operational efficiency.

• Support cross-departmental initiatives and contribute to special projects as assigned.

Qualifications

• Strong verbal and written communication skills with the ability to interact professionally at all levels of the organization.

• Demonstrated organizational skills with the ability to manage multiple priorities and meet deadlines.

• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint); experience with office management systems is a plus.

• High level of discretion professionalism and customer service orientation.

• Ability to work both independently and collaboratively in a fast-paced environment.

The expected salary range for this position is $17 to $21 and will be impacted by factors such as the successful candidates skills experience and working location as well as the specific positions business line scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance FSA HSA and 401(k) accounts paid-time-off benefits such as vacation sick and personal days and eligible bonuses equity and commissions for some positions.

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity national origin religion age color sex sexual orientation gender identity disability or veterans status or any other characteristic protected by local state or federal laws rules or regulations.

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