Location: Oak Ridge TN
Job Title: Administrative Assistant
Career Level From: Senior Support
Career Level To:
Job Specialty: Administrative
What Youll Do
The Communications administrative assistant performs advanced secretarial administrative and office management duties in support of its senior director and the Communications employees. Successful performance requires sensitive or non-routine solutions knowledge of the organizational functions and the ability to collaborate and work independently.
Work involves multiple and complex tasks and results in significant contribution to the organization and requires a high degree of teaming judgment planning and analysis with minimal or limited supervision. Has freedom to implement own solutions to problems. Routinely applies independent judgment with respect to matters of are frequently across organizational lines and levels of management as well as internal and external customers and stakeholders and peers across all organizations. Manages information flow and communications with external and internal contacts; prepares and/or reviews a variety of written materials; establishes and manages records systems; and provides advice on proper application of company policies and procedures assuring compliance with office procedures and guidelines.
Performs a wide variety of duties as required by daily operations. Works directly with the Communications leadership team may manage multiple Outlook calendars and coordinate updates to contact lists organization charts etc. May act as an action officer for organizational deliverables. Receives screens and redirects incoming communications as appropriate and identifies items requiring priority attention. Independently responds to letters and general correspondence of a routine nature. Sends reminders as needed to the organization and schedules personnel for a variety of tasks. Coordinate sensitive information including clearance and HR documentation for personnel. Duties include assisting with onboarding personnel and preparing travel requests expense reports requests for reimbursement and training registrations. Will ensure meetings are set-up as needed including coordination of AV support and will attend meetings to take detailed notes prepare meeting minutes and assign and track actions on virtual task boards. Acts as the organizational HR and office space contact telecommunications coordinator requisitioner training officer and other administrative duties. Arranges meetings events and programs as directed. Supports procurement and budgetary processes.
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- High school diploma: Minimum 10 years of relevant experience
- Associate degree: Minimum 7 years of relevant experience
- Requires proficiency in Microsoft Office applications including Outlook Teams Excel Word and PowerPoint as well as SAP applications SuccessFactors Learning Management System TOPIC and company travel applications
Preferred Job Requirements
- Executive administrative support experience
- Experience within the NNSA or DOE complex
- Experience planning and scheduling large business events
- Requires knowledge of administrative and general office management practices and excellent customer service skills
- Excellent oral and written communication skills are required
- Candidate must have excellent grammar skills with the ability to proofread and edit documents
- Requires thorough working knowledge and understanding of systems processes policies and procedures
- Extensive knowledge skills and understanding of general and specific aspects of the job in area of expertise or specialized function
- Must be able to research complex issues develop a plan and communicate effectively
- Excellent personal computer expertise is required
Why Y-12
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan prescription drug plan vision plan dental plan employer matched 401(k) savings plan disability coverage education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace at Y-12 you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted i.e. Senior Associate to Senior Specialist internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712) which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a designated position identified by 10 C.F.R. Part 709 requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical drug screening and background investigation. As an employee you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race color religion sex sexual orientation national origin protected veteran status or disability.
Location: Oak Ridge TNJob Title: Administrative AssistantCareer Level From: Senior SupportCareer Level To: Job Specialty: AdministrativeWhat Youll Do The Communications administrative assistant performs advanced secretarial administrative and office management duties in support of its senior directo...
Location: Oak Ridge TN
Job Title: Administrative Assistant
Career Level From: Senior Support
Career Level To:
Job Specialty: Administrative
What Youll Do
The Communications administrative assistant performs advanced secretarial administrative and office management duties in support of its senior director and the Communications employees. Successful performance requires sensitive or non-routine solutions knowledge of the organizational functions and the ability to collaborate and work independently.
Work involves multiple and complex tasks and results in significant contribution to the organization and requires a high degree of teaming judgment planning and analysis with minimal or limited supervision. Has freedom to implement own solutions to problems. Routinely applies independent judgment with respect to matters of are frequently across organizational lines and levels of management as well as internal and external customers and stakeholders and peers across all organizations. Manages information flow and communications with external and internal contacts; prepares and/or reviews a variety of written materials; establishes and manages records systems; and provides advice on proper application of company policies and procedures assuring compliance with office procedures and guidelines.
Performs a wide variety of duties as required by daily operations. Works directly with the Communications leadership team may manage multiple Outlook calendars and coordinate updates to contact lists organization charts etc. May act as an action officer for organizational deliverables. Receives screens and redirects incoming communications as appropriate and identifies items requiring priority attention. Independently responds to letters and general correspondence of a routine nature. Sends reminders as needed to the organization and schedules personnel for a variety of tasks. Coordinate sensitive information including clearance and HR documentation for personnel. Duties include assisting with onboarding personnel and preparing travel requests expense reports requests for reimbursement and training registrations. Will ensure meetings are set-up as needed including coordination of AV support and will attend meetings to take detailed notes prepare meeting minutes and assign and track actions on virtual task boards. Acts as the organizational HR and office space contact telecommunications coordinator requisitioner training officer and other administrative duties. Arranges meetings events and programs as directed. Supports procurement and budgetary processes.
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- High school diploma: Minimum 10 years of relevant experience
- Associate degree: Minimum 7 years of relevant experience
- Requires proficiency in Microsoft Office applications including Outlook Teams Excel Word and PowerPoint as well as SAP applications SuccessFactors Learning Management System TOPIC and company travel applications
Preferred Job Requirements
- Executive administrative support experience
- Experience within the NNSA or DOE complex
- Experience planning and scheduling large business events
- Requires knowledge of administrative and general office management practices and excellent customer service skills
- Excellent oral and written communication skills are required
- Candidate must have excellent grammar skills with the ability to proofread and edit documents
- Requires thorough working knowledge and understanding of systems processes policies and procedures
- Extensive knowledge skills and understanding of general and specific aspects of the job in area of expertise or specialized function
- Must be able to research complex issues develop a plan and communicate effectively
- Excellent personal computer expertise is required
Why Y-12
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan prescription drug plan vision plan dental plan employer matched 401(k) savings plan disability coverage education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace at Y-12 you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted i.e. Senior Associate to Senior Specialist internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712) which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a designated position identified by 10 C.F.R. Part 709 requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical drug screening and background investigation. As an employee you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race color religion sex sexual orientation national origin protected veteran status or disability.
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Job Location:
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
