Procurement Lead

JOB TITLE: Global Operational Procurement Team Lead - Shared Services/Global Procurement Organisation (G.P.O.)

Department: Procurement

SUMMARY OF FUNCTIONS

The Global Operational Procurement Executive is principally responsible supporting the Global Procurement Organization with a variety of tasks. This may include (but is not limited to) creating purchase requisitions in SAP and Oracle for Site requestors creating purchase orders from said requisitions identification and selection of suppliers for requisitions and purchase orders; negotiating for best value; managing past due purchase orders managing purchase order confirmations obtaining quality documents from suppliers for data entry in ERP system to maintain item master creation and maintenance of supplier catalogs and enforcing Procurement policies and procedures.

MAJOR DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Team Management

1. Support the team on preparing various reports analytics and procurement other activities

1. Daily review and management of past due purchase order process for Oracle and SAP sites to ensure timely delivery of materials. This includes contacting requestor and vendors for follow up and closure.

1. Daily management of purchase order confirmations for Oracle and SAP sites. This includes reviewing supplier confirmations for accuracy and entering confirmation numbers into the Oracle and SAP purchase orders.

1. Coordinate with team members to understand and help resolve issues and acts as lead to escalate as appropriate.

1. Provide in depth Oracle training to requisitioners on a weekly basis.

1. Interface with new vendors to obtain proper paperwork for new supplier creation including completion of the New Supplier Information Form and necessary local tax forms.

1. Working with Accounts Payable to research discrepancies on invoices and calling vendors to resolve and /or obtain credit.

1. Daily processing of purchase orders in a timely manner.

1. Obtain QA documents from vendors and enter data into Item and Vendor Master files in Oracle and SAP.

1. Analyze data and prepare reports as required.

1. Collaborate with Procurement Managers to implement and enforce the terms and conditions of any applicable global or regional strategic agreements at the local level.

1. Verify specifications of purchase requests as needed

1. Ensure continuous improvement through the collection and tracking of relevant cost quality delivery and service data.

1. Mentor and guide junior associates towards process expertise

1. Carry quality checks for the junior associates and peers

1. Participate in self-development activities and training of others.

1. Understand and enforce Procurement procedures and processes to ensure that all purchases are approved sufficiently and in-compliances with policies.

1. Exhibit safety awareness and safe work practices.

1. Communicate proactively and effectively with all relevant functions and personnel.

1. Conduct business with the highest level of integrity ensuring compliance with the Code of Ethics and Business Conduct.

1. Maintains the highest levels of professionalism both at the sites and with suppliers at their sites.

1. Compliance with international and local laws governing procurement practices.

1. Perform other related duties as may be reasonably assigned in the course of business.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Graduate from a reputed institute
• Diploma in Materials Management / Supply Chain Management /MBA or equivalent experience
• Relevant experience up to 10-12 Years in Procurement in a manufacturing set up work experience in a reputed Pharma Mfg. or Drug Discovery company would be a plus
• Hands on experience & knowledge about Procurement tools and techniques
• Data Analysis & Presentation skills should be able to prepare PPT slides & Dashboard intermediate/advanced skills in Excel required

Language/Communication Skills

Ability to clearly articulate in spoken English and to read write and comprehend instructions in English. Ability to effectively present information in one-on-one and small group situations to customers clients and other employees of the organization. Ability to prioritize effectively with competing demands.

Mathematical Skills

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to calculate figures and amounts such as discounts interest commissions proportions and percentages. Ability to apply concepts of basic algebra.

Reasoning Ability

Strong analytical and problem-solving skills with high attention to detail and accuracy. Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Ability to deal with problems and recommend solutions.

Computer Skills

MS Office (Outlook Word Excel Access).

Experience with ERP in SAP/ Oracle.

Desired Traits

Influencer/Negotiator

Confident

Quick learner

High energy and driven

Accurate

Ability to work under pressure and to tight deadlines