Conference Planner, Logistics
Conference Planner, Logistics
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Job Description
What will you do:
Supporting the flawless delivery of Conferences while working as part of the global eventoperations team.
Plan organize and execute event logistics with guidance from Conference Manager frominitial stages of development through on-site and conference wrap-up.
Support Conference Manager with venue management including but not limited torooms meeting facilities F&B and housing.
Communication and collaboration across Conference Production cross-functional teamsto ensure seamless delivery of first-class events and experiences and awareness of eventstrategies.
Manage the shipment of all freight to onsite conferences.
Book and arrange for the temporary staff to support the event and manage them onsite.
Supporting the Conference Manager on conference budgets with direct responsibility forsome line items and helping produce accurate monthly forecasts and manage expenseseffectively.
Leadership and execution of VIP member experiences business unit and segmentedprogram deliverables within a Destination Conference.
Overall responsibility for event budgets for Exclusive Member Experiences activities. This includespreparation negotiations accurate monthly forecasts. Alert management for risks andrecommendations for corrective action.
Actively participate in the process of reviewing enhancing and executing event featuresand programs analyzing attendee feedback to ensure we are delivering exceptionalrelevant event experiences.
Follow standard operating procedures in line with the global standards.
Be a key member of the global event operations team build effective relationships withpeers in all regions take and share best practices to continuously raise the level of ourevents across the world.
Willingness to travel approximately 15% to attend Gartner Conferences both domestic and regional
What you will need:
Bachelors Degree preferred
2-3 Years of event experience preferred
Proven event operational skills including production schedules budget management andevent staffing.
Proven experience in managing agency and vendor partners.
Project management and/or end-to-end event management and delivery to senior levelclients.
Strong interpersonal and relationship building skills especially with senior levelprofessionals cross-functionally and with agency partners
Creative innovative and strategic thinker with a strong attention to detail
Strong financial management skills
Motivated team player with desire to learn and grow
Excellent written/oral communication and presentations skills
Demonstrated ability to adapt implement and manage change and strive for continuousimprovement
Ability to thrive in high pressure situations
Client focused - superior customer service and relationship skills
High sense of urgency and prioritization and ability to multitask across global teams
Strong executive presence and confident decision maker
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Who are we
At Gartner Inc. (NYSE:IT) we guide the leaders who shape the world.
Our mission relies on expert analysis and bold ideas to deliver actionable objective insight helping enterprise leaders and their teams succeed with their mission-critical priorities.
Since our founding in 1979 weve grown to more than 21000 associates globally who support 14000 client enterprises in 90 countries and territories. We do important interesting and substantive work that matters. Thats why we hire associates with the intellectual curiosity energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.
What makes Gartner a great place to work
Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast virtually untapped market potential ahead of us providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance.
We hire remarkable people who collaborate and win as a team. Together our singular unifying goal is to deliver results for our clients.
Our teams are inclusive and composed of individuals from different geographies cultures religions ethnicities races genders sexual orientations abilities and generations.
We invest in great leaders who bring out the best in you and the company enabling us to multiply our impact and results. This is why year after year we are recognized worldwide as a great place to work.
What do we offer
Gartner offers world-class benefits highly competitive compensation and disproportionate rewards for top performers.
In our hybrid work environment we provide the flexibility and support for you to thrive working virtually when its productive to do so and getting together with colleagues in a vibrant community that is purposeful engaging and inspiring.
Ready to grow your career with Gartner Join us.
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Employment Type
Full-Time
