Admin & facility Officer
Admin & facility Officer
Posted on :
19-09-2025
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1 Vacancy
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Job Description
Position Title: Admin & facility Officer Reporting to: Plant Head / HR Head
Department: HRM Job Location: Pune (Khed City / Chinchwad)
Educational Qualification: Any graduate MBA (HR / Admin) or equivalent
Experience (in years): 6 - 10 years
Keywords:
Facility management Compliances management Connects with local authorities IT Product/Services work experience Office
administration Security admin cafeteria
Experience & Expertise:
Facility Administration and development cleanliness and with 5S maintained
Supervising day-to-day operations of the administrative department and staff members.
Overseeing office administration of other locations
Developing reviewing and improving administrative systems policies and procedures.
Vendor Management and development (transport housekeeping canteen security etc)
Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
Planning scheduling and promoting office events including meetings conferences.
Collecting organizing and storing information using computers and filing systems.
Responsible for infrastructure change/development projects and tracking progress towards company goals.
Role and Responsibilities:
Planning and coordinating administrative procedures and systems and devising ways to streamline processes
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Counsel and advice to staff on work related issues including providing guidance and direction to management team and
employees on Admin related topics
Organize and supervise other office activities (recycling renovations event planning etc.)
Oversee facilities services maintenance activities and trades persons (e.g. carpenter electricians)
Communicate and ensure compliance and consistency with office practices and policies and compliance with all
employment related laws
Effectively interface with all levels of the organization to coordinate and oversee all of the people-related and office
management activities
Make certain that all administrative systems and processes are highly reliable finely tuned and well delivered with an aim
toward pro-action rather than reaction
Negotiate related contracts manage relevant vendor relationships liaison with building management and oversee office
operations
Serve as administrative team leader coach and advocate for administrative staff
Other duties as necessary and related
Behavioral Competencies:
Innovative Opportunity Sensing and driving innovation.
Strategic Thinking Envisioning future creativity and systems thinking.
Passion for innovation Out of box thinking
Emotional connect - ownership & accountability and drive for results.
Willing to travel on need basis as and when required.
Highly motivated analytical self-believer focusing on core knowledge & innovative thinking.
Employment Type
Full-time
Key Skills
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